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Mar 3, 2015 · You can't reason with an unreasonable person, but verbal de-escalation techniques can help. Learn how professionals handle the most difficult of situations.
- How to Deal With Difficult People | Psychology Today Canada
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- How to Deal With Difficult People | Psychology Today Canada
- Overview
- Understanding Difficult Behavior
- Maintaining Calm and Composure
- Effective Communication Strategies
- Dealing With Difficult People in Specific Situations
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When someone’s behavior makes it difficult for you to do your job, carry out your everyday duties, or maintain a healthy relationship with them, they can be defined as “difficult.” Ranging from the words they say to their inability to work effectively with others, difficult people can drain you mentally, physically, and emotionally.
Reasons for Difficult Behavior
A person can become irritable, aggressive, intolerant, and noncommunicative for a number of both internal and external reasons, including: Excessive stress. Whether it’s from work or family obligations, stress can cause people to exhibit difficult behaviors. They may become anxious and hard to deal with, moody, short-tempered, or critical. Personality issues. People with strong personalities tend to butt heads. That can be even more apparent when the two people disagree, and each wants their own way. Triggering events. People who experienced verbal abuse or trauma may immediately lash out if they think that type of behavior is being directed toward them. Triggers can also cause childhood trauma to resurface. Unresolved conflicts. A tense issue that hasn’t been dealt with is the constant elephant in the room. And the tension can bring irritability and frustration with it. Communication issues. Misunderstandings, and the inability or lack of effort to communicate clearly, lead to difficult behavior, especially if someone feels slighted. Personal issues. Relationship problems, financial problems, sickness, mental health issues, and any number of personal concerns can seep into behavior at work and with others. Author Natasha Bowman, JD, SPHR, noticed that her behavior changed as she dealt with the responses of family members and friends to her bipolar diagnosis. “Because of the stigma associated with mental illness, many didn't want me to disclose my diagnosis because they feared what would happen to my career or how people would perceive them as someone closely related to me. During this and previous times that I had conflicted with my close family and friends, I noticed a pattern and was also triggered by them,” she explains. When you know what causes a person to become difficult and on edge, you can figure out what steps you need to take to deal with their behavior. How to Deal With Difficult Family Members
If someone is yelling at you, being rude, or even threatening, it’s hard to remain calm. But staying level-headed can be the key to keeping a difficult situation from escalating.
“First and foremost, it is typically not prudent to engage in any type of challenge or restorative conversation when emotions are high,” explains Joseph Galasso, PsyD, Chief Executive Officer and Clinical Psychologist at Baker Street Behavioral Health. “If you are trying to help someone stay calm, model calmness, make sure your voice is steady, and you are clear in what you want to communicate. Be assertive and ask for exactly what you want.”
You can also take steps to regulate your own behavior by taking deep, calming breaths, practicing focused mindfulness, or even taking a break from the situation by removing yourself and coming back to the conversation later. Being aware of your own triggers and coping mechanisms, and harnessing your ability to stay calm, can be the key to a more successful outcome.
“Self-awareness and self-regulation are critical skills for managing problematic behavior. You can stay calm and composed in challenging situations by recognizing your triggers and learning to regulate your emotions,” Bowman notes.
Communicating in an understanding, compassionate way also helps.
“The way you communicate with [difficulty] is imperative as well. To avoid conflict and avoid potentially losing a relationship, I try to understand their emotions and perspectives, which is, again, demonstrating empathy. Also, use the 'I' statement. Using the 'I' statement avoids accusing or blaming a person but expresses how their feelings affect you,” states Bowman.
When you are face-to-face with someone who is being difficult, your first instinct may be to respond in anger or frustration. However, research shows that practicing empathy can help foster a sense of connection. Although it takes work, when you actively listen to someone and try to understand what they are going through, it can help to de-escalate the situation.
Using the 'I' statement avoids accusing or blaming a person but expresses how their feelings affect you.
— NATASHA BOWMAN, JD, SPHR
At the same time, offering a listening ear doesn’t mean that you allow yourself to be mistreated. You can also effectively communicate by being assertive and letting the other person know what type of behavior you expect. Helping them to understand what you will and will not tolerate in the workplace, in the family dynamic, or in a relationship can create the boundaries that you need.
“Be clear about your boundaries and communicate them assertively. Don't let problematic behavior cross your boundaries,” Bowman says.
Another communication strategy is incorporating laughter into the situation when appropriate.
The strategy you use to deal with an uncooperative coworker can be different than how you’d handle a rude, critical family member. And both of those methods can change when you’re dealing with a difficult friend.
With workplace challenges, understanding why a person is being difficult can help with the approach to handling them. A whopping 83% of people say they suffer from work-related stress. Do they feel like their job is threatened by you or another coworker? Do they have a long commute or stressful meetings once they arrive at work? No matter the root cause for the behavior, experts say the key thing is not to take it personally.
“When dealing with difficult behavior, remember that their behavior says a lot about their character, not yours. Don't engage. When possible, I find the 1:3 rule applies to engaging. If you have to engage the person, do it only one out of three times [that] they are provocative,” advises Dr. Galasso. “Let your manager know that you are constantly being challenged by your co-worker’s difficult behaviors and ask them to intervene.”
When possible, I find the 1:3 rule applies to engaging. If you have to engage the person, do it only one out of three times [that] they are provocative.
— JOSEPH GALASSO, PSYD
Family conflicts present a different dynamic. These are people who are often with you day in and day out. Because these are more intimate relationships, where difficult behaviors and disagreements may have been brewing for years, setting boundaries often provides the best solution. “Be assertive and set clear expectations about what a respectful relationship looks like. Be selective with the information you share; trust is earned,” notes Dr. Galasso.
- Lakeisha Fleming
Nov 16, 2019 · How to Set Boundaries with Difficult People: Do's and Don'ts. We can all relate to feeling put upon and irritated by some people, but powerless to stop accommodating them. Though we take...
Mar 7, 2024 · Pick your battles, and avoid interacting with that person if you can help it. Take a moment to collect yourself before you respond to difficult behavior, and communicate your needs and expectations clearly. Remain polite and stick to the facts. Avoid bringing personal beefs into the interaction.
Apr 28, 2022 · Dreading your next conversation with ‘that’ person? Here’s 8 tips on how to deal with difficult people — and keep your mental health intact.
Nov 8, 2022 · Acknowledge the common positive and negative traits you share, and traits they have that you admire. Accept people as they are. Practice compassion in your dealings and interactions with others...
Jun 25, 2021 · Pick someone in your life who is difficult and try a few new dance steps: Instead of being emotionally triggered by their behavior, become curious. Be an investigator who wants to learn what’s...
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