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- Yes. A school board may not collect personal information unless the collection is: expressly authorized by law, or necessary to the proper administration of a lawfully authorized activity7 This applies to all collections of personal information.
www.ipc.on.ca/sites/default/files/legacy/2019/01/guide-to-privacy-access-in-ont-schools.pdfA Guide to Privacy and Access to Information in Ontario Schools
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Does a school board need consent to collect personal information?
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If a school board has the legal authority to collect personal information, and it is collecting the information directly from the student, or their parents or guardians, then the school board does not require consent.
- Collecting personal information | Information and Privacy ...
Collecting personal information. MFIPPA protects privacy by...
- When can a school board collect personal information ...
If a school board wishes to indirectly collect a student's...
- Collecting personal information | Information and Privacy ...
Collecting personal information. MFIPPA protects privacy by setting rules for the collection, use and disclosure of personal information. In this guide, we consider these three topics, beginning with the rules for how school boards collect personal information.
If a school board wishes to indirectly collect a student's personal information without consent, then one of the other conditions set out in MFIPPA 15 must apply – for example, where another law, such as the Education Act, authorizes the indirect collection.
Personal information is collected indirectly only with the consent of parents, guardians or students. Under the Education Act, the Principal is required to compile a pupil record known as the Ontario Student Record (OSR).
- Information Access and Protection of Privacy
- What Is The Education Act?
- How Does The Board Collect and Use Personal Information?
- How Do I Access My Child(S) Personal Information?
- How Do I Correct My Personal Information Held by The Board?
- How Do I Access Specific Information?
- How Do I Make A Formal Freedom of Information (FOI) Request Under Mfippa?
- Can I Appeal A Decision Made by Hcdsb?
The Halton Catholic District School Board (HCDSB) is committed to protecting the right to privacy for students, staff, and families. Personal information is collected under the authority of the Education Act and in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). For more information, please read the Noti...
TheEducation Actis the provincial law that governs education in Ontario and authorizes school boards to: 1. Collect personal information for the purpose of planning and delivering educational programs and services; 2. Report on their activities to the Ministry of Education. Under the Education Act, the Principal of the school is required to compile...
Personal student information is collected directly from parents, guardians or students under the authority of the Education Act. Information collected will be used in accordance withMFIPPA for: 1. Planning and delivering educational programs and services; 2. By Board employees who need to access the information in order to do their job; 3. To compl...
Parents/guardians can request access to information held by the HCDSB by contacting the Principal of their school, or the school that the student last attended. While an individual has access to their own personal information and general records, they do not have a right to access personal information about any other student, unless they are the pa...
Parents/guardians and students over 18 years of age may request a correction be made to their records. HCDSB is required to make the correction when the student record is incomplete or inaccurate. However, the Board is not required to correct a professional opinion, an observation made in good faith, or a record that was not originally created by t...
For access to specific information, please contact the Board office at: 905-632-6300 and you will be directed to the department responsible for the records you are seeking. Staff at the Board office will assist you in determining if the records you are requesting can be released to you through a routine disclosure process, or you must complete a Fr...
You may make a request under MFIPPA by completing a request form. Completed forms must include an application fee of $5.00 which may be paid by cheque, payable to the Halton Catholic District School Board or credit card if using online form. Please provide as much detail as possible about the information you are requesting. You may send the complet...
You may appeal a decision made by the Board regarding your request for access to records. The Information and Privacy Commissioner of Ontario (IPC), is appointed by the Ontario Legislature and is independent of the government. The IPCacts as the overseeing body to school boards. If you request the IPC to review your access request, you must complet...
The Privacy policy and procedure supports student success and fosters well-being by contributing to safe and supportive schools and workplaces. It is intended to protect an individual’s privacy and ensure appropriate collection, use, access, disclosure or destruction of personal information.
No, that information is considered personal information and shall not be shared with another individual without obtaining the express consent of the individual to whom the information relates. Do students and their parents/guardians have a right to access students’ records? Yes.
