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Jul 3, 2024 · Method 1 – Use the Advanced Filter to Pull Data from Another Sheet. We have a dataset of customers and their payment history. We are going to pull out the details of the customers who paid via card. Steps: In the second spreadsheet, go to the Data option from the ribbon. Select Advanced from the Sort & Filter group of commands.
This excel video tutorial explains how to use the VLookUp function to extract data from a spreadsheet using a Customer ID number.Excel Tutorial For Beginners...
- 6 min
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- The Organic Chemistry Tutor
- Overview
- Using INDEX and MATCH instead of VLOOKUP
- Give it a try
Suppose that you have a list of office location numbers, and you need to know which employees are in each office. The spreadsheet is huge, so you might think it is challenging task. It's actually quite easy to do with a lookup function.
The VLOOKUP and HLOOKUP functions, together with INDEX and MATCH, are some of the most useful functions in Excel.
Here's an example of how to use VLOOKUP.
=VLOOKUP(B2,C2:E7,3,TRUE)
In this example, B2 is the first argument—an element of data that the function needs to work. For VLOOKUP, this first argument is the value that you want to find. This argument can be a cell reference, or a fixed value such as "smith" or 21,000. The second argument is the range of cells, C2-:E7, in which to search for the value you want to find. The third argument is the column in that range of cells that contains the value that you seek.
The fourth argument is optional. Enter either TRUE or FALSE. If you enter TRUE, or leave the argument blank, the function returns an approximate match of the value you specify in the first argument. If you enter FALSE, the function will match the value provide by the first argument. In other words, leaving the fourth argument blank—or entering TRUE—gives you more flexibility.
There are certain limitations with using VLOOKUP—the VLOOKUP function can only look up a value from left to right. This means that the column containing the value you look up should always be located to the left of the column containing the return value. Now if your spreadsheet isn't built this way, then do not use VLOOKUP. Use the combination of INDEX and MATCH functions instead.
This example shows a small list where the value we want to search on, Chicago, isn't in the leftmost column. So, we can't use VLOOKUP. Instead, we'll use the MATCH function to find Chicago in the range B1:B11. It's found in row 4. Then, INDEX uses that value as the lookup argument, and finds the population for Chicago in the 4th column (column D). The formula used is shown in cell A14.
VLOOKUP Example at work
Copy the following data into a blank spreadsheet.
HLOOKUP Example
Copy all the cells in this table and paste it into cell A1 on a blank worksheet in Excel.
INDEX and MATCH Examples
This last example employs the INDEX and MATCH functions together to return the earliest invoice number and its corresponding date for each of five cities. Because the date is returned as a number, we use the TEXT function to format it as a date. The INDEX function actually uses the result of the MATCH function as its argument. The combination of the INDEX and MATCH functions are used twice in each formula – first, to return the invoice number, and then to return the date. Copy all the cells in this table and paste it into cell A1 on a blank worksheet in Excel.
Mar 22, 2023 · To do this, you can use a combination of the SUM and VLOOKUP functions as demonstrated below. Source data: Suppose, you have a product list with sales figures for several months, a column per each month. The source data is on the sheet named Monthly Sales: Now, you want to make a summary table with the total sales for each product.
- Svetlana Cheusheva
COLUMNS function. Returns the number of columns in a reference. DROP function. Excludes a specified number of rows or columns from the start or end of an array. EXPAND function. Expands or pads an array to specified row and column dimensions. FILTER function. Filters a range of data based on criteria you define.
Apr 16, 2024 · Method 1 – Using the VLOOKUP Function to Lookup Value from Another Sheet in Excel. The VLOOKUP function is one of the most common and simplest ways to fetch information from a lookup table. It finds the desired value in the first column in a range and returns the contents of a specific cell to its right. For this example, we’ll fetch the ...
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Nov 27, 2021 · Here's the syntax of the function: = HLOOKUP ([lookup_value], [table_array], [row_index_num], [range_lookup]) [lookup_value] is the value that you know and want to find a corresponding value for. [table_array] is the cells in which you want to search. [row_index_num] specifies the row that the return value will come from.
