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Jul 6, 2024 · Example 5 – Use a Cell Reference in a Formula with a Worksheet Name. For example, =Sheet2!A1 refers to cell A1 in the Sheet2 worksheet. This is one of the few ways you can cross-reference between worksheets. We are going to find the total sales when sales data is in another worksheet Jan. We have used this formula in the C5 cell.
- Overview
- Create a cell reference on the same worksheet
- Create a cell reference to another worksheet
- Create a cell reference by using the Link Cells command
- Change a cell reference to another cell reference
- Change a cell reference to a named range
- Switch between relative, absolute, and mixed references
- Need more help?
A cell reference refers to a cell or a range of cells on a worksheet and can be used in a formula so that Microsoft Office Excel can find the values or data that you want that formula to calculate.
In one or several formulas, you can use a cell reference to refer to:
•Data from one or more contiguous cells on the worksheet.
•Data contained in different areas of a worksheet.
•Data on other worksheets in the same workbook.
For example:
1.Click the cell in which you want to enter the formula.
2.In the formula bar , type = (equal sign).
3.Do one of the following:
•Reference one or more cells To create a reference, select a cell or range of cells on the same worksheet.
You can drag the border of the cell selection to move the selection, or drag the corner of the border to expand the selection.
•Reference a defined name To create a reference to a defined name, do one of the following:
You can refer to cells that are on other worksheets in the same workbook by prepending the name of the worksheet followed by an exclamation point (!) to the start of the cell reference. In the following example, the worksheet function named AVERAGE calculates the average value for the range B1:B10 on the worksheet named Marketing in the same workbook.
1. Refers to the worksheet named Marketing
2. Refers to the range of cells between B1 and B10, inclusively
3. Separates the worksheet reference from the cell range reference
1.Click the cell in which you want to enter the formula.
2.In the formula bar , type = (equal sign) and the formula you want to use.
Alternatively, you can copy and paste a cell reference and then use the Link Cells command to create a cell reference. You can use this command to:
•Easily display important information in a more prominent position. Let's say that you have a workbook that contains many worksheets, and on each worksheet is a cell that displays summary information about the other cells on that worksheet. To make these summary cells more prominent, you can create a cell reference to them on the first worksheet of the workbook, which enables you to see summary information about the whole workbook on the first worksheet.
•Make it easier to create cell references between worksheets and workbooks. The Link Cells command automatically pastes the correct syntax for you.
1.Click the cell that contains the data you want to link to.
2.Press Ctrl+C, or go to the Home tab, and in the Clipboard group, click Copy .
3.Press Ctrl+V, or go to the Home tab, in the Clipboard group, click Paste .
1.Double-click the cell that contains the formula that you want to change. Excel highlights each cell or range of cells referenced by the formula with a different color.
2.Do one of the following:
•To move a cell or range reference to a different cell or range, drag the color-coded border of the cell or range to the new cell or range.
•To include more or fewer cells in a reference, drag a corner of the border.
•In the formula bar , select the reference in the formula, and then type a new reference.
•Press F3, select the name in the Paste name box, and then click OK.
Frequently, if you define a name to a cell reference after you enter a cell reference in a formula, you may want to update the existing cell references to the defined names.
1.Do one of the following:
•Select the range of cells that contains formulas in which you want to replace cell references with defined names.
•Select a single, empty cell to change the references to names in all formulas on the worksheet.
2.On the Formulas tab, in the Defined Names group, click the arrow next to Define Name, and then click Apply Names.
3.In the Apply names box, click one or more names, and then click OK.
1.Select the cell that contains the formula.
2.In the formula bar , select the reference that you want to change.
3.Press F4 to switch between the reference types.
For more information about the different type of cell references, see Overview of formulas.
You can always ask an expert in the Excel Tech Community or get support in Communities.
Click File > Options > Advanced. In the Display options for this workbook section, select the workbook and then check that All is chosen in For objects, show. To specify reference cells in another workbook, that workbook must be open. Microsoft Office Excel cannot go to a cell in a workbook that is not open. Do one of the following.
In the formula bar , type = (equal sign). Do one of the following, select the cell that contains the value you want or type its cell reference. You can refer to a single cell, a range of cells, a location in another worksheet, or a location in another workbook. When selecting a range of cells, you can drag the border of the cell selection to ...
Mar 16, 2023 · A cell reference or cell address is a combination of a column letter and a row number that identifies a cell on a worksheet. For example, A1 refers to the cell at the intersection of column A and row 1; B2 refers to the second cell in column B, and so on. When used in a formula, cell references help Excel find the values the formula should ...
- Svetlana Cheusheva
Mastering Absolute Cell References in Excel 1. Creating an Absolute Cell Reference Step-by-Step Instructions: Open your Excel file. Select the cell where you want to enter your formula. Type the formula and convert specific cell references to absolute references. Example Scenario: Objective: Calculate the total amount using a fixed tax rate in ...
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Jan 21, 2024 · If you want to easily toggle between relative, absolute, and mixed references in your Excel sheet, you don't need to type the dollar symbol each time. Instead, click the cell you want to amend and then, in the formula bar, click the part of the formula you want to switch (clicking directly before the reference, in the middle of the reference ...
