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Mar 1, 2024 · There are three main components of email endings. Closing phrases: The phrases you use to summarize your email before you officially sign-off. Sign-off: The word or couple of words you use before you include your signature. Email signature: Your name, and sometimes additional personal information.
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- Email Closing 101: Why Is The Closing of An Email Important?
- What Is An Email Closing Line and Do You Need It?
- Formal Email Sign-Offs
- Informal Email Sign-Offs
- Casual Email Sign-Offs
- How Not to End An Email
- 6 Tips to Help You Create An Email Signature That Stands Out
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Before we dive into some of the best ways to sign off a professional email, let’s first elaborate on why the closing of an email is important. Some of you might think that all that matters when cold emailing is the content of the email itself. In other words, the body of text and the information you’re giving the email recipient is where you’d thin...
Sign-offs and closing lines are two terms that are often confused. The professional closing line is the final sentence of your email that comes right before the sign-off. It is usually used to sum up the email, thank the recipient, or provide a CTA (call-to-action) to provide clear next steps for the reader. It is a good practice to include a closi...
Yours truly
Use cases:Many argue that closing phrases like “Yours truly” – or the variation you see right below this sentence – might sound too formal and stiff, so avoid using them with regular email clients and people you have regular contact with. Variations:Yours faithfully
Sincerely
Use cases: You might want to use this word and its variations for professional emails, for example when sending a cover letteror proposal. Variations:Yours sincerely, Sincerely yours
I appreciate your feedback
Use cases: It can be used as an email closing sentence for an email to a colleague that’ll help you with polishing one of your tasks or to your manager who’ll review your work, or a customer support email asking for customer feedback. Variations:I appreciate your input, I appreciate your opinion, I appreciate your help
Thanks
Use cases:“Thanks” can be used as an email sign off when you actually want to thank someone for something they did. Additionally, it’s a nice and polite way to close an email and makes it more likely that the email recipient will get back to you. Variations:Thank you, Many thanks, All my thanks, Thanks so much Author’s Tip:When it comes to a professional email sign off, avoid using “Thx” – which is short for Thanks – because it’ll most likely come across as a way too informal sign off. Save t...
Best regards
Use cases: It works perfectly as an ending line for formal emailsand it’s ideal for initial email communications. Variations:Warm regards, Kind regards, Regards, Kindest regards Author’s Tip:In terms of signing professional emails, steer clear from abbreviations like Rgds because your email will most likely sound far too informal.
Best wishes
Use cases: There’s nothing unexpected about the closing phrase “Best wishes” at the end of a business email. It can be used to end pretty much any professional email, business letters, as well as the follow up email. Variations:Warm wishes
Take care
Use cases:It’s a great, casual closing line for a friend or familiar colleague. However, it should be avoided for business emails because it can be considered too intimate. Variations:Be safe
Have a good one
Use cases:When sending a friendly email to your work partner, particularly when you know they have a challenge or task to work on. Variations:Have a good day ahead, Enjoy your day
xoxo
Use cases:Only between close friends, family members, and loved ones. Too informal for anything else! Variations:xxx, ;)
Later
Use cases:“Later” might be tempting to use when you’re in a hurry or conversing with a close friend, but it lacks the formality and warmth needed in professional or new correspondences. Why to Avoid:Email endings with “Later” can inadvertently convey a sense of indifference or a lack of professionalism. It may leave the recipient with an impression that their conversation or the business communication is not being taken seriously. Author’s Tip:Reserve “Later” for casual, informal interactions...
Peace
Use cases:It might be appropriate among friends in a personal email but can undermine the tone in business correspondence or with those you don’t know well. Why to Avoid:“Peace” carries cultural and informal connotations that may not match the professionalism expected in business communications, potentially leading recipients to view the sender as unprofessional or too casual. Author’s Tip:It’s best to match the formality of your sign-off with the context of your email. When you’re aiming for...
Yours
Use cases:“Yours” may seem appropriate when you’re aiming for an affectionate tone, but it lacks the necessary clarity and formality for most professional situations. Why to Avoid:A standalone “Yours” might be misconstrued due to its brevity and potential personal undertones, which can be off-putting in a business setting or when the relationship doesn’t warrant such familiarity. Author’s Tip:When leaning towards a personal but still professional sign-off, consider extending “Yours” to “Yours...
An email signature is like a standardized email template that people use to sign off their emails. Email signatures are mostly used in professional email communications and usually include essential contact information. There is no single “right way” to build a signature, but let’s break down some important tips that’ll help you create an effective...
There you have it. You now know everything about ending an email in a professional manner, so that you can always make a positive impression. If you need help streamlining your email outreach campaigns, don’t hesitate to start your 14-day free trialwith Respona to see how we can help!
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Dec 12, 2023 · 1 Stay professional. There are plenty of sign-offs you can use in a message to a friend or family member that you wouldn’t use in professional correspondence. Some examples are XX, Talk soon, and Catch you later. In a professional message, avoid abbreviations, chatspeak, or anything that strikes an overly familiar tone with the recipient.
- Lindsay Kramer
5 days ago · 5 I appreciate your [help, input, feedback, hard work, etc.] Similar to the previous entry, this sign-off clearly expresses your gratitude to the recipient for a specific project or task. In a follow-up or reminder email, this can also be a helpful strategy for ensuring a response.
Jun 10, 2024 · The closing phrases listed below are the most popular and recommended. They can be used in any situation, formal or casual. 1. Sincerely. This professional sign-off is always appropriate, especially in a formal business letter or email. It relays the sincerity in which you hope the message is received. 2.
- "Best regards" is a neutral, formal close that illustrates appreciation in a professional manner. If you're seeking an alternative remark which has...
- People may compose complaint letters to communicate and resolve issues. It's best to maintain politeness and formality while adhering to profession...
- A complimentary close is a polite and courteous sign-off used when ending a letter. Complimentary closes are often used to demonstrate respect, fri...
- It's important to sign off a letter with your name at the end as this enables the recipient to know who it came from. It also establishes a profess...
- People often use empathetic responses when writing a letter of condolence. They may compose these letters when the recipient has or is experiencing...
- There are many scenarios where someone may write an informal letter in the workplace. For instance, if you're praising or congratulating a team mem...
Oct 17, 2023 · It’s been a pleasure working with you. Email Ending Examples. Let’s look at an example of a full email for each of the contexts we discussed above: business, formal, and professional. Pay attention to the closing line in each email. Business Email Example. We’ll start with an example of a business email. Subject Line: Vacation Request for ...
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Traditional Sign-Offs. When ending a professional letter, you may want to use a traditional sign-off to convey formality and respect: Yours sincerely. Sincerely. Yours faithfully. Yours truly. Best regards. (Remember to choose the one that feels appropriate for the context of your letter.)
