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May 20, 2024 · The project closure process involves systematically wrapping up all project activities, delivering the final product or service, and formally closing the project. You can also refer to it as a plan that wraps everything celebrates achievements, and ensures a seamless transition from one project to another.
- Arrange a Post Mortem. Managing a project isn’t only about tasks and resources, budget and deadlines, it’s an experience you can constantly learn from.
- Complete Paperwork. As noted, projects generate reams of documents. These documents are going to have to get sign off and approval from stakeholders. Everything needs attention and must be signed for, which is the legal proof that in fact these documents have concluded.
- Release Resources. You assemble a team for the project, and now you must cut them loose. It’s a formal process, and a crucial one, which frees them for the next project.
- Archive Documents. There are lessons to be learned from old projects, which is why you meet with your team regularly during the project and look back on the process afterwards.
- Formally transfer all deliverables. The first step to closing out your project is to finalize and transfer the project deliverables to the client. Go through your project plan to identify all deliverables and make sure they have been fully completed and handed off.
- Confirm project completion. Next, confirm the project is complete. It’s not enough to declare a project done yourself. Each person involved needs to agree on the project’s completion before you can formally close it out and move on.
- Review all contracts and documentation. Once you have completed the project hand-off and received approvals from the clients, you can begin closing out your contracts.
- Release resources. Formally release resources from the project, including suppliers, contractors, team members, and any other partners. Notify them of the end of the project, confirm any final payments or obligations, and officially release them so they are free to work on other projects.
Feb 9, 2024 · Consolidate reports and archive documentation: As the project draws to a close, make a habit of consolidating all project reports and archiving all project documentation in a central place for post-project access and reference. This should also include updating project plans, schedules, and budgets, as well as any other work-related documents such as contracts.
- Perform final tests. This first step is most useful for teams focused on launching new products or features. Before you formally end work on your project, run final tests to make sure your final deliverable is stable and still performing as expected.
- Wrap up loose ends. Next, it’s time to review your project plan and flag incomplete tasks. This helps you tie up loose ends and ensures that you’re not forgetting any critical steps.
- Complete administrative tasks. Now that you’ve wrapped up loose ends, it’s time to address the administrative side of your project. While administrative tasks can vary by project, here are some common to-do’s to consider
- Notify your team about next steps. Next up, write a note to your team to fill them in on your wrap-up plan. Let them know about next steps—like how you’ll tackle or transfer ownership of any outstanding project deliverables.
Jan 10, 2024 · Evaluation of project performance and management: Before you close your project, assess the performance of the team, individual team members, and your performance. Evaluate external stakeholders such as vendors and the customer too. Retrospectives: Conduct post-project reviews with your team to identify missing issues or gaps.
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5.6. Closure and Evaluation Phase 4: Closing Processes. At the end of our project or the entire project, we must get final approval from the customer, archive our records from the project, compile the lessons learned, and pay any outstanding bills. These and several other activities make up the closing processes. Closing processes include ...
