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Jun 24, 2022 · Industry consensus tells us that a conference with around 300 attendees should last at least two full days; bigger, more broad-based conferences could last a week, while smaller, less sophisticated conferences could be completed in a day.
- Philip Mandelbaum
May 29, 2012 · Most event planners won’t make this kind of mistake, but, given that breaks between sessions should be longer than zero minutes, how long should they be? The answer depends on several factors: The time needed to move between sessions held in different locations; The overall length of the event
- Establish Your Goals and Objectives. Before you start the conference planning process, you need to establish your goals and objectives. What do you hope to achieve with your event?
- Create Your Event Budget. Your budget will dictate everything from the venue to the catering, so it's important to establish your budget early on. This should be relatively flexible understanding that factors like time of year, location, and scope of your event will all affect how much money you'll need to spend.
- Determine the Format of Your Event. Before you even begin searching for the right location or perfect entertainment, you need to determine the format of your event.
- Select Your Location and Venue. The location and venue you choose will have a significant impact on the success of your event. From attracting attendees to staying on budget, these two factors are some of the biggest when it comes to planning a conference.
- How to Plan a Conference Budget. According to Knowland’s 2023 State of the Meetings Industry, increasing event expenses is one of the biggest concerns for event organizers!
- How to Develop a Marketing Plan for Your Conference. With a strong marketing strategy, you can get your audience to not only take notice of your conference, but to actually register, attend, and participate!
- How to Find & Secure a Memorable Venue. Conference event planning always involves a choice of venue, ideally a memorable one! Before you start shopping around, make a list of your must-haves and nice-to-haves—that way, you know what you are willing to compromise on, and what needs to be available.
- How to Secure Event Sponsors. Securing the right sponsors can make or break your event — and the right sponsorship levels can exponentially raise your chances of success!
- Getting Started: 8-12 Months Out
- Getting Granular: 4-8 Months Out
- Finalising Details: 2-3 Months Out
- The Week Before Your Conference
- After The Conference
- Conference Registration, Reimagined
Conference planningtakes time — the bigger the event, the more time you’ll need. Ideally, you should begin at least 8-12 months prior to your big event, giving you time to lay the foundation for success.
With the foundation built, the next phase in your planning process puts the final touches on your conference before registrations open.
Months before the big event, you have an opportunity to build excitement and — if you haven’t sold out yet — urge interested attendees to register before it’s too late.
Your event is a week away, but there are still a few important details that need your close attention.
Your conference is over, your attendees have everything fresh in their mind and are back in the office telling their friends and coworkers all about it. Now is the time to ‘strike while the iron is hot’. In the weeks following your conference event, you should be finding out what attendees enjoyed, what they didn’t, and if you’re really prepared — ...
Organisations like TedX, Victoria State Government, Panalitix, Clean Energy and more, rely on Eventbrite to power ticketing and registration for conferences of all sizes. Click hereto find out how you can grow your conference events with Eventbrite.
You also need to find out how long the conference will last. Industry consensus suggests that a conference with around 300 participants calls for two full days. Larger, more in-depth conferences may stretch for even longer.
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Successful conferences come in all flavors and sizes: The multi-day national seminar for fitness professionals, the one-day conference for regional business leaders under 40. But successful conferences all have one thing in common: a planner somewhere who planned early and often for success.
