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Any amount in this W-2 box over $5,000 is also included in Box 1. Complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. Box 11 — This section shows the total amount distributed to you from your employer’s non-qualified (taxable) deferred compensation plan. Box 12 — Various Form W-2 codes on ...
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- Example Form W-2
- How to Fill Out Form W-2
- W-2 Box A: Employee’S Social Security Number
- W-2 Box B: Employer Identification Number
- W-2 Box C: Employer’S Name, Address, and Zip Code
- W-2 Box D: Control Number
- W-2 Boxes E and F: Employee’S Name, Address, and Zip Code
- W-2 Box 1: Wages, Tips, Other Compensation
- W-2 Box 2: Federal Income Tax Withheld
- W-2 Box 3: Social Security Wages
Before we dive into how to fill out Form W-2, here’s a simple sample of a Form W-2 for an employee who earns $50,000 annually.
You might have your Form W-2 responsibilities down to a science. Input employee information; send copies to employees; file the form with the SSA and state, city, or local tax department; and repeat the following year. Or, you just might spend hours gathering employee information and trying to decode the Wage and Tax Statement. Whether you complete...
Box A shows your employee’s Social Security number. Social Security numbers are nine digits that are formatted like XXX-XX-XXXX. If your employee applied for a Social Security card and has not received it, don’t leave the box blank. Instead, write “Applied For” in Box A on the Social Security Administration copy. When the employee receives their SS...
Box B shows your Employer Identification Number. EINs are nine-digit numbers structured like XX-XXXXXXX. The number you enter in Box B is the same on every employee’s Form W-2. The IRS and SSA identify your business through your unique EIN. Do not use your personal Social Security number on Forms W-2. If you do not have an Employer Identification N...
Box C further identifies your business by listing your company’s name and address. Use your business’s legal address, even if it’s different than where your employees work. Your employees may wonder whether the address is incorrect if it’s different than their work address. Verify your legal business address and ensure your employee it is accurate.
Box D might be blank, depending on whether your business uses control numbers or not. A control number identifies Forms W-2 so you can keep records of them internally. If you don’t use control numbers, leave this box blank.
Box E shows the employee’s first name, middle initial, and last name. Reference the employee’s SSN to enter their name correctly. Enter the employee’s address in Box F.
Box 1 reports an employee’s wages, tips, and other compensation. This is the amount you paid the employee during the year that is subject to federal income tax. Payments not subject to federal income tax include pre-tax retirement plan contributions, health insurance premiums, and commuter benefits. The wages you report in Box 1 might be higher or ...
Box 2 shows how much federal income tax you withheld from an employee’s wages and remitted to the IRS. Federal income tax withholdingis based on the employee’s taxable wages and filing status. If your employee has a question about their refund amount or why they owe taxes, instruct them to Box 2. The IRS compares what the employee paid throughout t...
Box 3 shows an employee’s total wages subject to Social Security tax. Do not include the amount of pre-tax deductions that are exempt from Social Security tax in Box 3. The number in Box 3 should not be higher than the Social Security wage base, which is $168,600 for 2024. If you must report Social Security tips (Box 7), the total of Boxes 3 and 7 ...
Feb 14, 2024 · Here’s how to fill out a Form W-2: Box A—Employee’s Social Security number: Here, you’ll enter your employee’s nine-digit Social Security number using the XXX-XX-XXXX format. Box B—Employer identification number (EIN): This box is for your nine-digit EIN, which should be in the XX-XXXXXXX format. Box C—Employer’s name, address ...
- Box A— Social Security Number. Include employee’s Social Security number (SSN). Here’s a handy tool to find SSNs.
- Box B— Employer Identification Number (EIN) Put your specific Employer Identification Number. It’s a common mistake to include an employee’s Social Security number here.
- Box D— Control Number. Control number is optional.
- Boxes E and F— Employee Name and Address. Enter employee names as shown on their Social Security card. If the name of an employee doesn’t fit, put the initials of their first and middle name.
Mar 11, 2024 · The W-2 you got from your employer will have four lines for box 12—labeled 12a, 12b, 12c, and 12d. Any amount on a box 12 line will also have an uppercase (capital) letter code associated with it. (If there aren’t any capital letter codes in box 12, skip it and move on to box 13.) In each box 12 line, select the capital letter code from the ...
Once your employee receives their number, complete a corrected W-2 (the W-2c) for the employee with their number. b. Employer Identification Number (EIN): Enter your EIN here. If you don’t have an EIN, you must apply for one. If you’ve applied for one but haven’t received your number yet, write “Applied for” here.
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Oct 15, 2022 · Generally, you can expect to receive a W-2 either electronically or by mail if you earned at least $600 from a particular employer. However, if your employer withholds any amount of tax from your ...
