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Mar 12, 2024 · To use the TRIM function in Excel, follow these steps: Select the cell where you want the cleaned-up text to appear. Type “=TRIM(” in the formula bar. Enter the cell reference or the text string containing the extra spaces inside the parentheses. Close the parentheses and press Enter.
- What Is the TRIM Function?
- How to Use the TRIM Function in Microsoft Excel
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TRIM is a very simple Microsoft Excel function that removes any extra spaces from a specific text string or from a cell containing text, leaving only a single space between words.
For instance, let's assume that a cell in Excel contains a text string like this:
This string itself contains a single space between each word. However, if there were additional spaces in your text string before the first word (eg. " This is a text string.") or if it had multiple spaces between words (eg. "This is a text string."), then you could use the TRIM function to remove these for you.
While you could do this manually, TRIM allows you to quickly remove unnecessary spaces from large sets of data, saving you time in the process.
There is one limitation, however. TRIM removes the ASCII space character (decimal value 32) from text strings, which is the standard space character used in most text.
The exception to this is for text on web pages, where the Unicode non-breaking space character (decimal value 160) is often used for spaces. TRIM won't remove this, so if this character exists in your text, you'll need to remove it manually.
To help you understand how to use the TRIM function in Excel, we'll explore the two main methods for applying it in a new formula using sample data.
If you're creating a formula using TRIM, it has only a single argument---the text itself. This can be text you insert into the formula directly or a cell reference to a cell that contains your text.
For example, the following formula uses TRIM to remove unnecessary space characters from cell A2. To use this formula yourself, replace the cell reference "A2" with your own.
To remove extra spaces from a text string directly, you could use the following formula, replacing the example string with your own text.
As previously mentioned, TRIM is only designed to remove additional ASCII space characters (decimal value 32) from text strings. If you're still seeing unnecessary spaces, this is likely caused by a non-breaking space character (Unicode decimal value 160) in your text.
TRIM doesn't support these, so you'll need to manually check and remove these characters from your text if you'd prefer to use it.
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- Ben Stockton
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Mar 20, 2023 · See how to use TRIM in Excel to remove extra spaces - leading, trailing and excess spaces between words. Learn why Excel TRIM function cannot remove non-breaking white space and what solution to use.
- Svetlana Cheusheva
- Using TRIM Function to Remove Extra Spaces from Left/Right. The description of the TRIM function might have let you understand that the prime task of this function is to remove any extra spaces from a string.
- Combining TRIM and CLEAN Functions to Remove Spaces and Clean String. Sometimes merely using TRIM may not be helpful to clean data. The function removes spaces, but if our dataset has a string where texts are separated into different lines?
- Nesting Multiple Functions with TRIM to Eliminate Leading Spaces. The TRIM function removes all the extra spaces from every part. But it can be also used for removing the leading spaces only.
- Merging TRIM and SUBSTITUTE Functions for Removing Spaces with Concatenation. We can combine the values from different cells using the TRIM along with the SUBSTITUTE function.
- DAYS. This is a handy formula to calculate the number of days between two dates (so there’s no worries about how many days are in each month of the range).
- NETWORKDAYS. This similar formula calculates the number of workdays (i.e., a five-day workweek) within a specified timeframe. It also includes an option to subtract the holidays from the total, but this must be entered as a range of dates.
- TRIM. TRIM is a lifesaver if you’re always importing or pasting text into Excel (such as from a database, website, word processing software, or other text-based program).
- CONCATENATE. This is another keeper if you import a lot of data into Excel. This formula joins (or merges) the contents of two or more fields/cells into one.
Jan 25, 2024 · The percentage you choose to trim should be based on your specific data set and the degree to which outliers might affect your mean. A common choice is to trim 5% from each end, but this can vary. Step 3: Use the TRIMMEAN Function. In a new cell, type the following formula: =TRIMMEAN(range, percent).
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Jul 18, 2024 · By using Excel’s built-in functions and formulas, you can create a functional calculator that can handle basic arithmetic operations like addition, subtraction, multiplication, and division. Follow the steps below to set up your calculator, and you’ll be crunching numbers in no time.
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