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Oct 3, 2024 · Do: Use proper salutation. Opening an email with “hi” or “hey” might be alright for colleagues you’re friendly with, but for new contacts, Schweitzer advised beginning your email with a...
KEY TAKEAWAYS. “Should not” is correct and works well when telling someone they can’t do something. “Must not” is a great formal synonym if you want to stop someone from engaging in something quickly. “Is prohibited from” is another great alternative that keeps things professional and clear. So, keep reading to learn a better word for “should not.”
Oct 24, 2018 · First, focus on key employees—it’s usually the most valuable employees who are most at risk of collaborative overload and burnout. Second, address their social needs. Being left off of...
- Know the Purpose of Every Email. Every email should have a specific purpose. Don’t send vague, rambling emails with no clear topic in mind. Those will just clutter the recipient’s inbox and waste their time.
- Use a Clear Subject Line. Proper email etiquette dictates that subject lines are clear, specific, and concise. That way, your recipients will know exactly what you’re emailing them about.
- Begin with a Professional Greeting. Begin each business email with a friendly, professional salutation. Two safe options are “Hi [recipient]” and “Dear [recipient].”
- Address the Recipient by Their Preferred Name and Title. You should always address your email recipients the way they’d like to be addressed. Some might prefer to be addressed by their first name, while others might prefer a title like “Mr.,” “Ms.,” or “Dr.”
- Avoid: Happy ___day. Usually, it’s just genuine positivity that leads you to wish everyone a happy day. Happy Monday, happy long weekend, happy almost Friday, you name it and we’ve certainly used it.
- Avoid: Hope this email finds you well. This phrase has become overused to the point that it just doesn’t hold much sincerity anymore. Most recipients will scan over it without a thought or a response, which is a good sign that it’s not effective email language.
- Avoid: Sorry to bother you. Have you ever worked with Canadian colleagues? Some of us feel obliged to apologize for everything (including sending necessary work communications!)
- Avoid: Just checking in. Are you just checking in, or are you passive-aggressively requesting a follow-up to a deadline or email? In a 2020 study conducted by Perkbox Insights, 19 per cent of respondents listed this phrase as the most annoying email cliche.
Jun 2, 2022 · Write a clear, concise subject line that reflects the body of the email. Avoid subject lines with general words like, “Hi,” “Touching Base,” or “FYI,” and do not leave the subject line blank. Do Use a Proper Salutation. “Hi” and “Hey” communicate a lack of professionalism and maturity.
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Knowing how to say no professionally is crucial for asserting and preserving personal boundaries. It guards against overcommitment, burnout, and undue stress, contributing to a healthier work-life balance. Use Lark Messenger to elevate your team communication. Try for free.
