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A good reference letter is personalized, specific, and genuine. Focus on the individual’s unique skills, accomplishments, and potential relevant to the intended purpose and provide concrete examples to support your claims.
- Overview
- What to consider when referring someone
- How to refer someone for a job
- Tips for an effective referral
- Job referral template
- Job referral example
Companies hire some of their top talents through referrals. When you know someone with the right skills for an open job position, referring them helps employers save time and money in the hiring process. In this article, we discuss what to consider when referring someone for a job and how best to refer someone, plus we provide a template and exampl...
Before you refer someone for a job, it is important to consider two main things: whether your contact is fully qualified for the position and if they have a strong work ethic. If not, their behavior may reflect poorly on you as the referrer. Another thing to consider is how your relationship may change if your contact does not get hired for the pos...
1. Ask internally
Depending on the size of the company, you may need to approach job referrals in a specific way. For example, larger companies with human resources (HR) departments may have a specific application process for applicants to follow and a special way of noting your referral. You may even be eligible for a referral bonus. In smaller companies, it may be more appropriate to request time with the owner to discuss the details of your referral. This way, you'll be able to answer any questions directly regarding the applicant.
2. Write a referral letter
While you may choose to discuss your referral in person, it is always a good idea to write a referral letter for employers to keep on file. This may take the form of an email, depending on your company's preferences. When writing the letter, keep your tone professional and positive. Include these key details about the person you're referring: •How well you know them •Length of time you've known them •Key skills and traits they have that align with company values If you need help deciding what skills to include, call your requestor and ask them specific questions about their work history to learn more about their qualifications.Related: How To Write a Referral Email (With Template)
3. Follow up
After you've submitted your job referral, allow a good amount of time to pass—usually one month at a minimum—before following up with the hiring manager. The hiring process takes time, especially during certain months of the year when employees take longer vacations and departments experience a high volume of work. If you're an internal employee, here is an example of an email you may send to check on the status of your contact's application:"Hello! I'd like to follow up on the status of a job referral I submitted last month for [applicant's name]. She applied for the [job title] position. Do you know if this has been filled? If not, are you still reviewing candidates? Please let me know if you have any questions for me."
As you're working through the referral process, follow these tips for an effective referral:
•Only agree to referrals you support. If you feel hesitant to refer someone for a job, it is probably best to let them know that the position is not a good fit.
•Follow the business letter format. In general, it's always a good idea to default to a business letter format when you're writing a professional reference. This appeals to all employers.
•Reference the job description. Before you write the letter, make sure you understand exactly what skills and experience the company wants in a candidate. You'll be able to highlight the requestor's best attributes as they relate to the specific position.
•Use specific examples. When you use specific examples, it makes it easier for employers to visualize people working for the company. List at least two examples that support your recommendation.
•Include contact information. Remember to leave your contact information in the heading of your letter so hiring managers know how to follow up with you.
Follow this template when writing a job referral:[Your full name]
[Your address, phone and email][Today's date][Hiring manager's name]
[Company name]
[Company's full address][Greeting][Paragraph 1: Describe your recommendation by listing the person's full name and desired position. In the next sentence, explain how you know them and the length of your relationship. End the paragraph by describing their key skills].[Paragraph 2: Using a few sentences, give specific examples of how the applicant used their skills to help them accomplish work goals. Keep your tone positive throughout the body of the letter.][Paragraph 3: Finish the letter by describing how the applicant's skills and experience would benefit the company. Restate your recommendation. End this paragraph with a sentence that invites the hiring manager to contact you with any questions.][Closing phrase][Your handwritten signature][Your full name]
When writing a referral, it helps to have a reference to guide you. Here is an example of a referral letter written in business letter format:Wendy Drake
5987 Hollow Point Lane
Denver, CO 80014
(555) 555-5555
wendyd@email.comMay 5, 2019Jessica Fuller
Adaptive Solutions
Feb 24, 2023 · To write a referral email, you should first start with a strong subject line that will catch the recipient’s attention. You should state your reasoning for your email and emphasize your mutual contact within the first couple sentences of the email.
- Referral Request Email. Subject line: Recommend us to someone. Hello (Name), Wow! Glad that you gave us an excellent score in the concluded customer survey.
- Job Referral Email. Subject line: Hiring in progress! We’re happy to announce an open job opportunity for a [Job title] to work in our [Department name].
- Thank You for the Job Referral Email. Subject line: Job referral appreciation. Dear [Mr./ Mrs./ Ms.] Last name. Thank you very much for recommending me for the [Job title] position at [Employer name].
- Internal Employee Referral Email to HR. Subject line: Referral suggestion. [Greetings] I want to recommend [Referee name] for [Job title]. I met [Name] at [an event like a business summit], and I’ve known [Them] for the past [Timeframe].
Apr 24, 2023 · Learn how to write an effective email referring someone to a job with our easy-to-follow guide, including tips, email templates, and essential steps to take before writing the referral email.
Aug 17, 2023 · Learn how to write a job referral letter, find out when to agree to write one and what to include, and review a template and example for reference.
Mar 10, 2022 · Referral emails are used for different business scenarios to increase initial trust before people start working together. Writing them is a great way to grow business, expand your network, build a compelling portfolio of happy clients and find the best talent out there.
