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- If you’re looking for a simple, user-friendly email app that integrates with Windows 10, then Mail might be the better option for you. However, if you need a more robust email app with advanced features, like calendar and scheduling, and security features, then Outlook might be the way to go.
www.thetechedvocate.org/microsoft-mail-vs-outlook-which-windows-10-email-app-is-right-for-you/Microsoft Mail vs. Outlook: Which Windows 10 Email App Is ...
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Feb 1, 2022 · Windows Mail may be the best email client for you, rather than paying for Microsoft Outlook. Here's why.
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Windows Mail is the free app bundled with the OS that is ideal for those who use email sparingly, but Outlook is the solution for anyone who's serious about electronic messaging.
A fresh install of Windows 10 offers a number of software solutions, including one for email and calendar. Windows Mail is one-half of an email account and calendar offering — the other being Calendar — and is a lightweight app designed to handle multiple accounts and fairly moderate email use.
But is it worth switching to Outlook, and who is suite designed for?
To those who have already used a version of Outlook in the past, the Windows Mail app will come across as a lightweight variant with some features omitted from the experience. The main difference between Outlook and the Mail app is the target audience. The bundled app with Windows is meant to cater to consumers and those who check their emails on a daily basis. Outlook on-the-other-hand is for business and professionals who rely on email.
But just because the Windows Mail app is more basic than Outlook, it doesn't necessarily mean that it's a worse experience. The app itself is a solid client for email, and the accompanying calendar app will handle events, subscriptions to cloud-based calendars just fine. A neat feature of the Mail and Calendar apps is the design language, which fits in comfortably with Windows 10.
Various accounts can be added to Windows Mail, including Outlook.com, Exchange (Office 365), Gmail, Yahoo! Mail, iCloud, as well as usual POP and IMAP accounts. Using Microsoft's hosted email services like Outlook.com will ensure everything is configured and synchronized without much effort. Simply enter your account credentials, and the app will handle everything else. Other service providers may require additional steps.
Thanks to its free, basic feature set, the Windows Mail app has been designed and developed to take full advantage of touch support on tablets and laptops. It's possible to utilize the on-screen keyboard and use the app to filter through messages and reply to contacts.
One issue I continue to experience, as well as other Mail app users, is the problem with mail synchronization. Attempting to synchronize all accounts can result in errors, which is not only irritating but requires troubleshooting. Contact integration from connected profiles isn't perfect either, but again this is a more streamlined app and it's possible to hit up contacts when creating (or replying to) emails.
I also dislike the fact you need to switch between apps for mail and calendar appointments. But it is free, so there's that huge plus, and not everyone shares my view.
•Great touch support.
•Easy to use.
•Free, bundled with Windows 10.
•Fluent Design.
Outlook is Microsoft's premium email client and is regarded as one of the best in the business. There's a good reason for this as the suite has been around for many years as part of Microsoft Office. The company has had time to invest in developing improvements to take the experience to the next level and increase productivity. While the Windows Mail app may just do the job for daily or weekly email checking, Outlook is for those who rely on email.
As well as the powerful email client, Microsoft has packed in calendar, contacts and task support. Simply switch between tabs and everything is loaded up. Office integration is also present, as one would expect from a more connected suite of productivity tools. Then there's the Ribbon system that hides away the countless buttons and features that do pretty much everything one would require.
Take a look at some of the feature discrepancies to see if there's anything you require that cannot be done in the Windows Mail app:
Swipe to scroll horizontally
More information and comparison between the two apps can be found on Microsoft's website.
There are downsides to Microsoft's more advanced email program. The first being the plethora of features that may never be used. Do you really need to categorize messages? That and the new Ribbon UI system that Microsoft has implemented into the new Office suite isn't to everyone's liking. It can also feel rather bloated when tasked to handle thousands upon thousands of emails from multiple accounts, but that's a case of not effectively managing clutter.
Do you prefer the simplicity of Windows Mail (and Calendar) or are you a fan of the more feature-rich Outlook suite? Sound off in the comments!
Updated on July 24, 2018: We updated this guide to take into account the latest releases of Outlook and Windows Mail and to make sure all information is up to date.
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- Microsoft Outlook. 4.5. $69.99 Per Year at Microsoft Store. See It. Why We Picked It. Microsoft Outlook, part of the Microsoft 365 suite of applications, remains the default in many workplaces.
- Spark. 4.5. $0.00 at Spark Mail. See It. Why We Picked It. Spark is built for one thing and one thing only: email. This application works with every email service, on every major platform.
- Canary Mail. 4.0. $0.00 at Canary Mail. See It. Why We Picked It. Canary Mail began as an email client built around privacy, and that's still an emphasis. It supports GPG encryption and can encrypt emails even if you're not using that standard.
- Shortwave. 4.0. $0.00 at Shortwave Communications. See It. Why We Picked It. Built by a team of former Google employees, Shortwave picks up where the sadly departed Google Inbox left off.
Jul 31, 2023 · Windows Mail is being replaced with Outlook. No, not the desktop version of Outlook, or Outlook.com, but new Outlook. Sort of. In the coming months, the new Outlook will be the default on Windows 11, but some Windows Mail users are being offered the chance to upgrade today.
Mar 14, 2024 · Windows Mail vs. Microsoft Outlook At the start of 2024, Windows announced that new Windows 11 devices will come with the new Outlook for Windows as the default, pre-installed email client, without requiring a fee for its use.
Sep 18, 2024 · New PCs delivered with the latest Windows 11 installations (Windows 11 24H2) will receive the new Outlook as an alternative to Windows Mail and the Windows Calendar app.
I have recently switched from using Outlook to the built-in Mail and Callendar app. Even though the default app has much fewer features it seems a lot better for my workflow. I would very rarely ever need the additional features in Outlook.
