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- Anyone can benefit from scanning documents, including business owners and managers who: Want to digitize information Save money Make information more accessible to employees in a secure manner Reduce space Maximize employee productivity
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- Cut Costs, Increase Productivity, and Improve Access to Key Information
- Faster Audits, Discoveries, and Compliance
- Better Data Preservation
- Disaster Recovery
- More Space in Your Office
- Increased Security
These are the three most common reasons that people consider scanning their documents. The decision is usually spurred by losing time to the filing cabinet or accidentally misplacing documents. An AIIM (Association for Intelligent Information Management) surveyfound that on average, it takes 37 minutes to find a paper copy of a document in a filing...
Organizations and departments that are subject to audits, discovery demands, and Freedom of Information Act (FOIA) inquiries would greatly benefit from scanning. If you deal with these requests, you know that they are often high-profile and extremely time sensitive. So how do you cut back on information retrieval time? Text-searchable digital files...
As great as rare books and old documents are for research purposes, you also don’t want to handle them too much. By scanning these historical items, along with any record that is important but getting fragile from age, you’ll preserve this information digitally. No matter what kind of research you, an employee, a customer, or patron does, you won’t...
And speaking of natural disasters, paper records are vulnerable to several threats. Data on computer systems is backed up, but there are no backups for paper records. Because of the lack of backup, most small businesses hit by a natural disaster never recover. Scanning your files should be part of your business continuity plan. Keeping your inactiv...
It’s a little obvious, but if you don’t have boxes and filing cabinets all over your office, you can reclaim and reuse that square footage. With your paper documents scanned and stored on a server or the cloud, you will probably find that you have more room in your office than you thought. This may mean that if you’ve been running out of room at yo...
You may store your records under lock and key, but are they really as safe as they could be? Filing cabinets and records rooms can be left unlocked and is there anything reallystopping someone from just looking around? A great thing about digital documents is that they can be password protected, encrypted, and securely stored on the cloud. The syst...
May 24, 2023 · Implementing a document scanning and digitization strategy offers numerous benefits to organizations including: Save Space: Digital documents occupy virtual space instead of cluttering up your office, reducing the need for physical storage space.
From splitting your PDF files to combining two PDFs into one, Acrobat offers you the digital document flexibility you need. Learn the benefits of digitization for documents, including improved accessibility and reduced storage costs, to streamline workflows and save time.
- Reduce document retrieval times. With a uniform file naming system in place, your staff will be able to pull the necessary records they need in mere seconds.
- Keep documents secure. Laws and compliance guidelines like HIPAA and FACTA require businesses to protect sensitive information from falling into the wrong hands.
- Protect documents from natural disasters. Floods, fires, tornados, and other emergencies can destroy hard copy documents forever, causing permanent loss of that information.
- Decrease your company’s environmental footprint. Scanning your records and saving all that paper and ink will make your organization a lot greener (you’ll probably save a bundle on toner and paper, too).
Improved efficiency and staff productivity. Digitizing documents eliminates the manual, repetitive tasks that bog staff down and can result in wasted time fixing errors and mistakes. Reduced physical storage. Document digitization frees up space by eliminating the need for physical storage.
Jun 28, 2022 · The benefits of scanning documents include reduced paper and labor costs, automation, sorting by multiple criteria, and remote access. A document management software has tools to process and sort documents automatically. What is Document Scanning?
