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The FILTER function in Excel extracts data based on specified criteria, making it ideal for narrowing down large datasets. You can combine multiple criteria using logical operators like AND and OR for more complex filtering. Excel tables enhance the FILTER function by dynamically updating with new data and improving overall functionality.
- Basic Example
- Filter For Red Group
- No Matching Data
- Values That Contain Text
- Filter by Date
- Multiple Criteria
- Complex Criteria
- Wildcards
- Notes
The FILTER function takes two required arguments: array and include. The arrayis the source data to filter. The include argument should consist of one or more logical tests that return TRUE or FALSE. For example, to extract valuesin B5:B14 that are greater than 100, you can use the FILTER function like this: The formula in cell D5 looks like this: ...
In the example shown above, the formula in F5 is: Since the value in H2 is "Red", the FILTER function extracts data from the arraywhen the Group column equals "Red". All matching records are returned to the worksheet starting from cell F5, where the formula resides. Values can be hardcoded as well. The formula below has the same result as above wit...
FILTER will return a #CALC! error if no matching data is found, but you can use the optional is_empty argument to return a different result. Often, is_empty is configured to provide a message to the user. For example, the formula below will return "No results" if the logic applied by the includeargument fails to match any values: To display nothing...
To extract data based on a logical test for values that contain specific text, you can use a formula like this: In this formula, the SEARCH function is used to look for "txt" in rng2, which would typically be a column in rng1. The ISNUMBER function is used to convert the result from SEARCH into TRUE or FALSE. Read a full explanation here.
FILTER can be used with dates by constructing logical tests appropriate for Excel dates. For example, to extract records from rng1 where the date in rng2is in July you can use a generic formula like this: This formula relies on the MONTH function to compare the month of dates in rng2 to 7. See full explanation here.
At first glance, it's not obvious how to apply multiple criteria with the FILTER function. Unlike older functions like COUNTIFS and SUMIFS, which provide multiple arguments for entering multiple conditions, the FILTER function only provides a single argument, include, to target data. The trick is to create logical expressions that use Boolean algeb...
To filter and extract data based on multiple complex criteria, you can use the FILTER function with a chain of expressions that use boolean logic. For example, the generic formula below filters based on three separate conditions: account begins with "x" AND region is "east", and month is NOT April. See this page for a full explanation. Building cri...
The FILTER function does not support the wildcards(*?~) like the XLOOKUP function. However, you can work around this limitation by combining the FILTER function with the SEARCH function like this: The SEARCH function automatically performs a substring search, and supports wildcards directly if you need more flexibility. See FILTER text contains and...
FILTER can work with both vertical and horizontalarrays.The include argument must have dimensions compatible with the arrayargument, or FILTER will return #VALUE!If the includearray includes any errors, FILTER will return an error.When using the Excel FILTER function you may want to output a set of data that meets more than just one criteria. I will show you two ways to filter by multiple conditions in Excel, depending on the situation that you are in, and depending on how you want to formula to operate.
Apr 12, 2023 · The FILTER function in Excel is used to filter a range of data based on the criteria that you specify. The function belongs to the category of Dynamic Arrays functions. The result is an array of values that automatically spills into a range of cells, starting from the cell where you enter a formula.
- Svetlana Cheusheva
Mar 17, 2022 · This post discusses how to include or exclude data that is filtered out in an Excel function to ensure functions process the data you want.
Performing calculations with filtered data is possible using functions such as SUBTOTAL and AGGREGATE, which allow users to perform a variety of mathematical operations on specific data ranges that meet certain criteria.
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Jul 10, 2024 · Extracting data from Excel based on specific criteria can greatly streamline your workflow. Here’s a quick overview of how to do it: Use Excel’s built-in features like filters, Advanced Filter, and formulas to isolate and extract the data you need.
