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Government travel-related charges or cash withdrawals made by the cardholder or authorized person against a travel card or account issued in the name of an individual or a department and in accordance with the requirements and policies issued by the Treasury Board and the appropriate department.
- Security Screening Certificate and Briefing Form - Canada
For security reasons and to ensure that your own privacy...
- Security Screening Certificate and Briefing Form - Canada
- Overview
- Phase 1 - Pre-Submission Phase
- Phase 2 - Submission Phase
- Phase 3 - Post-Submission Phase
These phases include activities that take place before submission, during the submission process and after submission to the Treasury Board.
The Secretariat guides and supports organizations during all three phases of a TB submission, as shown in Figure 1 - The Treasury Board Submission Process.
•Joint Submissions and Projects
•Joint projects
•Omnibus submissions
Key officials in an organization and in other affected organizations should be consulted during the pre-submission stage, a time when activities typically involve conducting research and preparing documents.
The following key areas should be brought into the process as early as possible:
•Corporate services, for its integrative role, such as providing advice on timing and process matters and on the organization's other initiatives, usually through the submission coordination unit;
•Consulting on Submission Drafts - The Secretariat's Challenge Function
•Finalizing the Submission Package
•Scheduling a TB Submission
•Presentation to the Treasury Board
Treasury Board Decisions
Once a submission has been considered by the Treasury Board, Secretariat officials will verbally inform the organization of the decision as soon as practicable. The Secretariat will also send a turnaround document or a decision letter that formally advises the organization's deputy head of the decision. Turnaround document: A turnaround document is prepared when the Treasury Board approves a submission without changes or conditions. The Secretariat sends the deputy head a copy of the submission's first page, stamped “Approved by the Treasury Board. Certified to be a true copy of a Minute of a Meeting of the Treasury Board on [date of meeting],” with a Treasury Board decision number. Decision letter: If the Treasury Board does not approve the submission or approves it with changes to the proposal or the addition of conditions, the Secretariat will send the deputy head a decision letter that explains the result of its deliberations. Joint or omnibus submissions: For a joint or omnibus submission, the Secretariat will send a turnaround document or decision letter to all listed organizations whose ministers signed the submission. The decision letter reflects those authorities that are relevant to each particular organization, not necessarily all the authorities approved by the Treasury Board. Nature of approval: Unless a decision letter specifies otherwise, the Treasury Board has approved all proposals as they appear in the submission form's “Authorities Sought From Treasury Board” section. Approval includes any items to which this section explicitly refers, such as attached terms and conditions for a program. A proposal or statement included in another section of the submission should not be considered as having been approved or endorsed by the Treasury Board. Deferred submissions: If the Treasury Board defers a submission, Secretariat officials will advise the government organization and may need to work with the organization to resolve outstanding issues. The submission may then be rescheduled.
Fulfilling Treasury Board Conditions
A Treasury Board decision may require a government organization to meet one or several conditions. A decision letter will state what is required, such as forwarding the results of a future audit or evaluation, demonstrating that an action has occurred in order to seek the release of frozen funds, or returning to Treasury Board to seek a longer-term approval. The letter will also indicate the deadline for meeting any conditions. The program analyst responsible at the Secretariat can clarify what is expected and how the Treasury Board will be informed when the condition has been met.
Glossary of Terms for TB Submissions. A subdivision of a budget appropriation that identifies the maximum amount authorized to be expended within a specified time period. The allocation of the historical cost of an asset (e.g., buildings, motor vehicles and major equipment) over the course of its useful life.
2024-10-08. The Treasury Board of Canada Secretariat provides advice and makes recommendations to the Treasury Board committee of ministers on how the government spends money on programs and services, how it regulates and how it is managed. The Secretariat helps ensure tax dollars are spent wisely and effectively for Canadians.
In accordance with the Treasury Board of Canada Secretariat Standard on Security Screening, this form is required to apply for a security clearance at the Secret or Top Secret level. It must always be accompanied by a completed Personnel Screening, Consent and Authorization form, also called the Treasury Board of Canada Secretariat TBS 330-23.
In June 1997, the Prime Minister designated the Treasury Board as the government’s management board. In that capacity, the Board is expected to have a comprehensive view of government operations and to provide sustained leadership in improving management practices.
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For security reasons and to ensure that your own privacy rights are being safeguarded, security forms available on our Treasury Board Secretariat web-site cannot be electronically sent. As such, please print and mail or hand carry completed forms to the federal government department/agency that requested you complete them. Available formats
