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Below is an overview of the available options when adding captions to tables and figures. Plus, how to insert captions in Word. To start however, following are the key benefits of using captions to label figures and tables. Firstly, adding captions (using the process outlined below) ensures captions include automatic numbering.
- Overview
- Add captions
- Add captions automatically
- Add a caption to a floating object
- Update caption numbers
- Format captions
- Delete a caption
- See also
- Do you have a question about captions in Word that we didn't answer here?
You can add captions to figures, equations, or other objects. A caption is a numbered label, such as "Figure 1", that you can add to a figure, a table, an equation, or another object. It's comprised of customizable text ("Figure", "Table", "Equation" or something else that you type) followed by an ordered number or letter ("1, 2, 3..." or "a, b, c..." typically) which can be optionally followed by some additional, descriptive, text if you like.
1. Text that you select or create.
2. Number that Word inserts for you
If you later add, delete, or move captions, you can easily update the caption numbers all at once.
1.Select the object (table, equation, figure, or another object) that you want to add a caption to.
2.On the References tab, in the Captions group, click Insert Caption.
3.In the Label list, select the label that best describes the object, such as a figure or equation. If the list doesn't provide the label you want, click New Label, type the new label in the Label box, and then click OK.
4.Type any text, including punctuation, that you want to appear after the label.
Word can add captions automatically as you insert tables, images, or other objects.
1.Select the object (table, equation, figure, or another object) that you want to add a caption to.
2.On the References tab, in the Captions group, click Insert Caption.
3.On the Captions dialog box, click AutoCaption, and then select the check boxes for the items that you want Word to automatically add captions to. You can also choose which position to add captions to in the Position drop-down list.
If you want to be able to wrap text around the object and its caption, or you want to be able to move the object and the caption as one unit, you must first group the object and the caption together.
1.Insert your figure.
2.Choose Layout Options and select one of the With Text Wrapping options.
3.Add your caption using the steps listed in Add captions above.
4.Select your caption then hold down the shift key and select your figure.
5.Right click on either item then choose Group > Group.
If you insert a new caption, Word automatically updates the caption numbers. However, if you delete or move a caption, you must manually start a caption update.
1.Click anywhere in the document and press CTRL+A to select the entire document.
Once you've added at least one caption to your document you should see a new style displayed on the style gallery called "Caption". To change the formatting of your captions throughout your document simply right-click that style on the gallery and choose Modify. You can set font size, color, type and other options that will apply to your captions.
For more information about modifying styles in Word see Customize styles in Word
To delete a caption select it and press Delete. When you're finished deleting captions, you should update the remaining set of captions in your document. Press CTRL+A to select all of the text in your document and then press F9 to update all. This will ensure that your caption numbers are correct after any caption removal.
•Add chapter numbers to captions in Word
•Insert a table of figures
Post a question in the Word Answers forum.
Apr 24, 2016 · The “Caption” options in Microsoft Word allow you to label images, diagrams, charts, illustrations and figures so your reader can quickly identify what they mean, as well as enabling use of the “dynamic” list functions offered by Microsoft Word.
- Use captions instead of titles. Figures in traditionally published books and scholarly writing usually have captions instead of titles.2. However, some journals use titles and captions for figures.3 Before submitting an article to a specific journal, always check its formatting requirements.
- Place captions under figures. Captions typically appear under figures.4 Sometimes captions appear beside or even above figures; however, the decision to place captions in uncommon locations is normally made by the layout designer or production editor, not by the writer or copy editor.5.
- Use a period after figure numbers. Figures can be identified with regular numbers: Figure 10. Figure 11. Figure 12. They can also be identified by double numbering in which the first number identifies the chapter and the second number identifies the figure
- Use sentence-style capitalization. Captions should feature sentence-style capitalization rather than headline-style capitalization.10 This recommendation applies to complete sentences and to phrases and sentence fragments.
Jul 24, 2024 · Whether you’re creating a report, research paper, or presentation, captions provide context for images, figures, and tables. This guide will walk you through the process step-by-step, ensuring you can easily add captions to your Word documents.
Oct 10, 2024 · Creating Captions for Appendix Figures & Tables. Tables and Figures in the Appendix are captioned with the “Insert Caption…” tool, just like tables and figures in the body, but you'll use (or create) a new caption label for each of them.
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Whenever you include a figure in your document, you also provide a caption. Captions give concise descriptions, explanations, legends, or identify elements—depending on the type of figure. Position a caption below each figure. Begin each caption with a figure number.
