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The San Francisco Commuter Benefits Ordinance requires businesses to offer one of the following transportation benefits: Pre-Tax Benefit – A monthly pre-tax deduction, up to $315/month, to pay for transit or vanpool expenses. Employer-Paid Benefit – A monthly subsidy for transit or vanpool expenses equivalent to the price of the San ...
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nonprofit) in the San Francisco Bay Area with 50 or more full-time employees (i.e., employees who work 30 or more hours per week) at all Bay Area worksites combined to provide commuter benefits to their employees within six months of becoming subject to the Program. Q: Am I required to use the commuter benefit that my
staffing companies or similar entities to a San Francisco company. Coverage: Covered employers are required to offer a commuter benefits program that supports and encourages employees to bike, take transit, and carpool to work. A one-time registration is required for the San Francisco Benefits Ordinance. Annual updates are no longer required.
- Option 3: Employer-provided transit: The employer
- Option 4: Alternative Commuter Benefit: The employer
- PURPOSE OF THE COMMUTER BENEFITS PROGRAM
- WHAT ARE THE ADVANTAGES?
- BAY AREA COMMUTER BENEFIT PROGRAM: PROVISIONS AND REQUIREMENTS
- Employers Already Offering Commuter Benefits
- Evaluate and Choose a Commuter Benefit Option
- OPTION 3: EMPLOYER-PROVIDED TRANSIT
- OPTION 5: TELEWORK
- GETTING STARTED: OPTION 1: PRE-TAX BENEFIT
- Helpful Resources for your Employees for examples of
- Step 4a. Make Option 1 available to employees:
- Step 4b. Set-up pre-tax deductions:
- Step 4c. Enroll employees in the Program:
- GETTING STARTED: OPTION 2: EMPLOYER-PROVIDED SUBSIDY
- Step 4b. Set up the subsidy distribution:
- Step 4c. Enroll employees in the Program:
- GETTING STARTED:99981231160000-0800 OPTION 3: EMPLOYER-PROVIDED TRANSIT
- Helpful Resources for your Employees for examples of
- Go to Transit Benefit Providers List for more information
- GETTING STARTED: OPTION 4: ALTERNATIVE COMMUTER BENEFIT
- Step 1. Choose an option:
- Step 4. Create your Telework Policy
- Regular Program Review and Adjustment – consider
- Helpful Resources for your Employees for examples of
- Step 5a. Make Option 5 available to employees:
- ROLE OF TRANSPORTATION MANAGEMENT ASSOCIATIONS
- FREQUENTLY ASKED QUESTIONS
- LIST OF COMMUTER BENEFIT PROVIDERS
- CASE STUDIES
- PROGRAM OVERVIEW
provides a free or low-cost bus, shuttle, or vanpool service for employees.1 The employer provides an alternative commuter benefit that reduces drive alone commuting and encourages a mix of program options including transit, biking, carpool and telework.
provides an alternative commuter benefit that reduces single occupancy commuting and encourages a mix of program options including transit, biking, carpool, and limited telework. Option 5: Telework: The employer provides a company- wide telework policy permitting telework one or more days a week for all employees whose assignments can be performed ...
Transportation is the largest source of air pollution and greenhouse gas emissions in the Bay Area.3 The Program will decrease motor vehicle miles traveled, traffic congestion, and reduce emissions of greenhouse gases and other air pollutants, thus protecting public health and the climate by encouraging the use of commute modes including transit, v...
Reduced costs and savings for employers and employees Employers can potentially save money on payroll (FICA) taxes and/or their corporate taxes (see summary of “Potential Savings for the Five Commuter Benefit Options”). Employees will save money on their commuting costs by using transit, carpool/vanpool, bicycling, or telework. Enhanced employee re...
In addition to offering commuter benefits, employers must: Employee: Employee is defined as anyone who receives a federal W-2 form for income tax purposes. Designate a commuter benefits coordinator (typically an employee already handling payroll/benefits). Submit an online registration form to the Air District/ MTC and update their registration inf...
Many employers already offer commuter benefits that are consistent with one (or more) of the five commuter benefit options for the Program. These employers will simply need to register in order to comply. Some employers may need to modify or enhance their existing commuter benefits in order to achieve consistency with one (or more) of the five comm...
Detailed information on the five options is available below, including potential savings to employers. Factors to consider in deciding which commuter benefit to offer include: • Potential tax savings • Budget and available resources • Business needs • Worksite location(s) • Employee home locations • Available transportation options Employee prefere...
The employer provides free or low- cost transportation for its employees (via service operated by or for the employer). Employers who select Option 3 can choose to provide transportation from the employee’s home community to the worksite in buses or vans, or a shuttle service from one or more transit stations to the worksite. Providing transportati...
The employer offers a company-wide telework benefit option allowing a majority of employees to telework at least one day or more per week. Single occupant vehicles (SOV) are the largest source of air pollution and greenhouse gas emissions in the Bay Area. Employees commuting alone to work, significantly contribute to this problem. Employers have th...
The basic steps to comply with the Program can be summarized as follows:
employee notification documents, including email and hard copy posters. 7 Because some large, multi-site employers may have more than one employee who serves as a Commuter Benefits Coordinator (another term often used is “Employee Transportation Coordinator”), the registration process uses the term “Reporting Commuter Benefits Coordinator” to refer...
Employers may choose to administer the pre-tax benefit in- house, or to use a payroll service or third-party vendor to administer the benefit. Employers who elect to administer the pre-tax benefit in-house should consult IRS guidelines to ensure that they are complying with IRS guidelines and record-keeping requirements. For employers administering...
Work with your company’s payroll administrator to set up a pre-tax deduction code. Consider how you will conduct the payroll deduction (e.g., do you need a new deductions code?); and when will the money for transit/vanpool be deducted.
Distribute an enrollment form to employees to collect orders. If working with a vendor, establish the process for gathering employee orders and define the employer's and vendor's roles.
The basic steps to comply with the Program can be summarized as follows:
Work with your company’s payroll administrator to set up the subsidy. Including: how the subsidy will be offered to employees, and who will administer the subsidy and/or coordinate with the vendor.
Distribute an enrollment form to employees to collect orders. If working with a vendor, establish the process for gathering employee orders and define the employer's and vendor's roles. Step 5. Keep records to document implementation of your commuter benefits program and make these records available in response to any request from the Air District....
The basic steps to comply with the Program can be summarized as follows:
employee notification documents, including email and hard copy posters. 9 Because some large, multi-site employers may have more than one employee who serves as a Commuter Benefits Coordinator (another term often used is “Employee Transportation Coordinator”), the registration process uses the term “Reporting Commuter Benefits Coordinator” to refer...
or consult your local county employer outreach staff for free assistance and support, as shown in the Employer Assistance section. Step 4b. Based on where your employees live and their work schedules, analyze which transportation option(s) would be most viable, which employee home location areas would be best-suited as the point of origin (for bus ...
The basic steps to comply with the Program can be summarized as follows:
Evaluate the five commuter benefit options and select one or more to offer to your employees. If you are here, you are selecting Option 5. Step 2. Designate a Commuter Benefits Coordinator. For purposes of the program, the commuter benefits coordinator is simply the person at your company who will complete the registration form for your company. (T...
Keep the following in mind: A Written Agreement – that states organizational goals for the program such as frequency of telework (minimum of once a week or more) and reduced office expenses, objective requirements for employee participation, measurable evaluation methods for goals and employees, and equity considerations for essential employees una...
scheduling check-ins with employees and evaluating the goal metrics to see how the program is working for your organization. For more information see the Option 5 Guide, and the Sample Policies and guidance section of Flex Your Commute’s Telework Resources of BAAQMD'S Telework Policy Resources. Step 5. Notify employees about the commuter benefit(s)...
employee notification documents, including email and hard copy posters.
Once your policy has been developed, and your staff has been notified of the policy, and the benefit(s) is (are) available(s) to your employees.
A summary outline of this Employer Guide to use as a reference tool and to utilize internally at an employer worksite is available. Click here for the Program Overview.
A summary outline of this Employer Guide to use as a reference tool and to utilize internally at an employer worksite is available. Click here for the Program Overview.
A summary outline of this Employer Guide to use as a reference tool and to utilize internally at an employer worksite is available. Click here for the Program Overview.
A summary outline of this Employer Guide to use as a reference tool and to utilize internally at an employer worksite is available. Click here for the Program Overview.
A summary outline of this Employer Guide to use as a reference tool and to utilize internally at an employer worksite is available. Click here for the Program Overview.
Apr 15, 2014 · Employee Benefits. Apr 15, 2014. 6 minutes. Recently, the Metropolitan Transportation Commissions (MTC) and the Bay Area Air Quality Management District (BAAQMD) approved the Bay Area Commuter Benefits Program. The program requires Bay Area employers (private sector, public sector, and non-profit), with 50 or more full time employees, to offer ...
• Designate a Commuter Benefits Coordinator, • Register via the web-based registration system, • Notify employees of the commuter benefit option selected and how to take advantage of the benefit, • Update the employer registration form on an annual basis, • Maintain records to document implementation of the commuter benefit, and
People also ask
Who is subject to SF commuter benefit compliance?
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commuter benefit that is consistent with one of the four options described in FAQ: What are the commuter benefit options?, you will not need to do anything more from a substantive standpoint. You will only need to complete the online registration form and continue to make the commuter benefit(s) available to your employees.
