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Sep 13, 2019 · Learn how to address your cover letter professionally even without the company address or name of the hiring manager or recruiter in this MyPath blog.
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Feb 13, 2023 · Learn how to properly address a cover letter when you don't know the recipient's name with our comprehensive guide, including research strategies, alternative salutations, and formatting tips.
By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.
- Overview
- How to address a cover letter without a name
- Tips for finding employer names
- Best practices and tips for writing a cover letter with no name
Video: How To Address a Cover LetterHoll, a career coach at Indeed, reviews how to find a balance of personal and professional flair before sending the cover letter on its way.
When writing a cover letter for a job application, it's important to address the recipient, even if you don't know their name. If you're missing the reader's name, there are several alternative options you can use to formally and respectfully address the hiring manager. Learning about these various salutations and methods can help you craft a cover letter that is both personalized and professional.In this article, we review how to address a cover letter without a name, including tips to help you find the employer's name and write a cover letter if a name is unavailable.Related: How To Write a Cover Letter: Top 3 Tips, Format & Examples [Video + Transcript]
1. Remain gender neutral
The first step to addressing a cover letter without a name is to use gender-neutral identifiers. Deepti Sharma spent several years in the corporate world before following her entrepreneurial spirit and starting her business as a human resources (HR) consultant. She provides advice regarding using gender-neutral language in cover letters:Addressing a cover letter without a name gives you a chance to show that you value inclusivity and respect for everyone, regardless of their gender. So don't worry if you're not sure of who to address it to, just use gender-neutral language.Using a gender-neutral title is one way for you to show respect to the recipient, especially if you don't know their name.Related: Gender-Neutral Pronouns: A Comprehensive Guide
2. Keep it formal and modern
It's customary to address the recipient of the cover letter with a formal greeting. The most common and widely accepted term is "Dear," which you place before the recipient's name. Since this greeting is formal and modern, it's important that any titles that follow also embody this style. Try to avoid outdated salutations that assume the recipient's gender, like "Dear Sir" or "Dear Madam." Some other salutations can be too informal, such as those that include words and phrases like "Hi," "Hello" or "Happy Friday."Additionally, omit greetings that assume the time when the recipient is going to read the letter, such as "Good morning," "Good afternoon" or "Good evening."
3. Use the "Hiring Manager" salutation
One common way to address the cover letter without a name is by using "Hiring Manager." This is a universal title that can represent anyone who hires people, even if hiring manager isn't their official title. Using the salutation "Dear Hiring Manager" is the optimal choice for many hiring professionals when a name is unavailable.It's better to use this general salutation rather than not including one at all, as it indicates respect for cultural norms and professionalism. It may help improve the chances of the hiring manager reading your letter. While a personalized cover letter with a name is ideal, using this alternative is an acceptable choice.
Analyze the job description
Take some time to review the company's job description thoroughly. Look for any names or job titles that may indicate who may read your cover letter if you apply. Sometimes, during the application process, companies include this information within their submission interface. If not, the job posting might mention a specific team that you're likely to work with if they hire you. For example, if you're applying for an editorial assistant role at a publishing house, the job description might say that you're going to report directly to the editor-in-chief.Read more: 10 Ways To Find the Name of a Hiring Manager (With Examples)
Search job boards and social media
If the recipient's name isn't readily available on the platform where you applied for the job, search online job boards. The company may advertise the same open position across several job postings, so it's possible they may have included information about whom to address in the description on another site. If none of the job postings provide the information you seek, explore the company's official social media pages and explore the profiles of some of their key members. Consider contacting them directly through their social media platform for further guidance about whom to address on your cover letter.
Contact the job poster
If you're unable to find a name to address the cover letter to, contact the job poster. This person is responsible for posting the job opportunity and can interact with potential candidates about their applications, scheduled interviews and resumes. These professionals may or may not work directly for the employer, but they usually have direct access to the people that make the hiring decisions. Ask the job poster for the name or title of the person they advise you to address in your cover letter.
Here are some best practices and tips for writing a cover letter when you're missing an addressee's name:
•Avoid assuming the recipients' marital status or gender.
•Use "Dear" as the formal greeting for your cover letter.
•Make sure your cover letter is concise and clear.
•Always include a salutation, even if there is no name.
•Only use greetings like "Hello" if you know the hiring manager personally.
- To the Hiring Manager. If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction.
- Dear Hiring Manager. It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.
- Dear [Company Name] There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.
- Hello. Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.
Jun 14, 2024 · Using a formal full name salutation to the hiring manager or recruiter is the best way to address a cover letter, but what do you do if you just can’t find a name? You don’t want to look like you didn’t do your homework, and you also don’t want to create a cover letter that sounds too informal.
Apr 16, 2024 · While this can be a challenge, there are several strategies you can employ to write a compelling cover letter without an address. Let’s explore some effective approaches. 1. Use a General Salutation. When addressing a cover letter without a specific contact person, it is best to use a general salutation such as “Dear Hiring Manager” or ...
