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Jan 29, 2024 · Important note: For security and privacy reasons, email forwarding from the UBC Faculty & Staff Email (FASmail) service to private email accounts, such as Gmail or Hotmail accounts, is prohibited. However, forwarding FASmail accounts to email accounts at other public sector institutions is acceptable under limited circumstances.
- Transitory Records - 90 Day Retention Policy
- Inactive Mailboxes
- Backups
A data retention schedule provides guidance on how long records must be kept and ensures records are not indefinitely stored if they are no longer needed. FASmail has a 90 day data retention schedule in place for default transitory folders in compliance with the published UBC Records Management schedule found here: https://recordsmanagement.ubc.ca/...
Mailboxes belonging to individuals whose access has been revoked for more than one year will have their mailbox and contents deleted as per the UBC Records Management schedule found here: https://recordsmanagement.ubc.ca/schedules/im4500-information-management-email-applications/
Backups of mailboxes are taken nightly and retained according to the following schedule: 1. Daily backups for 28 days 2. Monthly backups for one year Note: Mailboxes are not to be used for storage of university records. External systems should be the primary storage repository for university records requiring retention in accordance with the length...
Sep 25, 2024 · Important note: For security and privacy reasons, email forwarding from the UBC Faculty & Staff Email (FASmail) service to private email accounts, such as Gmail or Hotmail accounts, is prohibited. However, forwarding FASmail accounts to email accounts at other public sector institutions is acceptable under limited circumstances.
Can I Auto-Forward my UBC Email Account to a Non-UBC Account? 19. Automatically forwarding or redirecting UBC email accounts to outside service provider accounts (“auto-forwarding”) is only acceptable for UBC faculty and staff members who have appointments at other institutions and have difficulty managing multiple work email accounts.
Sep 25, 2024 · Introduction to FASmail Email and Calendaring using Outlook 2013 [PDF] This usage guide introduces the main features of the Outlook 2013 Email client including using Email, the Global Address List and Calendaring. Managing Email. How To Setup Email Forwarding; How To Find and Add a .pst File to Outlook; How to Recall an Email Message in Outlook
1.3 UBC Staff/Faculty must NOT auto forward faculty@mail.ubc.ca / faculty@ubc.ca emails to Gmail or Hotmail or any other email accounts hosted outside of Canada. 1.4 Students must activate and use their UBC Alumni hosted mailbox for educational purposes for the duration of their health program. Each student is expected to
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Email is one of the most effective ways to share information and connect with your stakeholders, including fellow UBC faculty and staff. If you plan on emailing a larger number of people or sending multiple emails to the same group, you can save time by using an existing UBC mailing list or creating your mailing list.
