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- You can use iCloud to share and collaborate on photo albums, calendars, presentations, to-do lists, and more. When you share something with iCloud, you decide who can access your information and if they can make changes. For example, you can choose whether the people you share with can add other people, make edits, or just view the content.
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You can use iCloud to share and collaborate on photo albums, calendars, presentations, to-do lists, and more. When you share something with iCloud, you decide who can access your information and if they can make changes.
- Use iCloud to share and collaborate on files and folders
You can use iCloud Drive to share files and folders with...
- Use iCloud to share and collaborate on files and folders
- Overview
- Invite people to collaborate on files or folders
- Accept an invitation to a shared file or folder
- Change the sharing settings of a file or folder
- View and manage your shared files
- Stop sharing a file or folder
You can use iCloud Drive to share files and folders with others so you can collaborate on projects together. The people you invite can download the shared items from iCloud to any of their devices, where they can view them and—depending on the privileges you set—collaborate. You can see any updates the next time you open the files on your Mac.
Note: To use iCloud Drive folder sharing, your computer or device must have macOS version 10.15.4 or later, iOS version 13.4 or later, or iCloud for Windows version 11.1 or later.
For information about iCloud Drive and setting it up on your Mac, see Store files in iCloud Drive.
Tip: You can also collaborate on shared content directly from supported apps like Notes, Reminders, Safari, Keynote, Pages, Numbers, and more, as long as you set up iCloud for that app. See Sign in to iCloud on all your devices in the iCloud User Guide.
1.To invite people to collaborate on files or folders, do one of the following on your Mac:
•Click the Finder icon in the Dock to open a Finder window, click iCloud Drive in the sidebar, select a file or folder, then click the Share button .
•Control-click an item on the desktop, then choose Share from the shortcut menu.
2.Choose Collaborate from the pop-up menu.
3.Click “Only invited people can edit.” below Collaborate to set permissions for working together, then choose one of the following from the pop-up menu below “Who can access”:
•Only invited people: Allow only people you invite to access the file or folder.
•On your Mac, click the link you received to the shared item, then click Open to view the item in the Finder and have it added to iCloud Drive.
When you accept an invitation to a shared file or folder, it’s available in the following locations:
•In iCloud Drive on your Mac
•The Files app on your iOS or iPadOS device (iOS 11 or later)
•On iCloud.com
•On a PC with iCloud for Windows
You can change the sharing settings of a file or folder you share at any time.
Note: You can’t change the sharing settings for an individual document in a shared folder. You must change the settings of the folder.
1.On your Mac, click the Finder icon in the Dock to open a Finder window, then click iCloud Drive in the sidebar.
2.Control-click the file or folder, then choose Manage Shared File or Manage Shared Folder.
3.Do any of the following:
•Share an item with more people: Click the Add button .
You can use the Shared folder in the Finder sidebar to easily view files and folders shared by others and by you. To set up your Shared folder to display folders grouped by who shared them, do the following:
1.On your Mac, click the Finder icon in the Dock to open a Finder window, then click Shared in the sidebar.
2.Click the Grouping pop-up menu in the toolbar, then choose Shared By.
The window displays the files and folders shared by you and others, grouped by the person sharing them.
1.On your Mac, click the Finder icon in the Dock to open a Finder window, then click iCloud Drive in the sidebar.
2.Control-click the item, then choose Manage Shared File or Manage Shared Folder.
3.Do any of the following:
•Stop sharing with everyone: Click Stop Sharing.
•Stop sharing with a specific person: Move the pointer over the person’s name, click , then choose Remove Access.
You can also simply move the file or folder out of iCloud Drive or delete it to stop others from having access to it.
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