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- Do something in the first 60 seconds to help participants experience the problem you want them to solve. For example, you might share statistics or anecdotes that dramatize the topic. Then assign people to groups of two or three and give them a very limited time frame to take on a highly structured and brief task.
hbr.org/tip/2020/03/how-to-encourage-participation-during-virtual-meetings
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- The 60-second rule. First, never engage a group in solving a problem until they have felt the problem. Do something in the first 60 seconds to help them experience it.
- The responsibility rule. When people enter any social setting, they tacitly work to determine their role. For example, when you enter a movie theater, you unconsciously define your role as observer — you are there to be entertained.
- The nowhere to hide rule. Research shows that a person appearing to have a heart attack on a subway is less likely to get help the more people there are on the train.
- The MVP rule. Nothing disengages a group more reliably than assaulting them with slide after slide of mind-numbing data organized in endless bullet points.
- 1Create and Share A Collaborative Agenda
- 2have Meeting Ground Rules
- 3Ask For Input and Feedback Regularly
- 4even The Playing Field For Remote and Hybrid Employees
- 5Ask For Presentations
- 6Have Team Activities and Games
- 7Sit in Silence
- 8Assign Meeting Roles
- 9Celebrate Often
- 10Allow Time For Questions
One of the best ways to encourage participation during a meeting is by allowing your team to prepare in advance. Meeting agendas will help you and your colleagues seamlessly guide yourselves through the items you need to discuss. Aim to share your collaborative meeting agendaat least 24 hours in advance so everyone has a chance to review it and con...
Before your next meeting, set ground rules so everyone can show up prepared. All meeting participants should arrive at a virtual or in-person meetingwith a good idea of what to expect. For example, team leaders can send out reminders in advance of meetings that encourage attendees to show up on time and remind them to avoid interrupting others. You...
Ask for feedback during and after every meeting. Meetings are the perfect time to ask thought-provoking questions to get participants thinking about which team processes are efficient and which can be improved. If you’re meeting to discuss an important project, ask your teamquestions like: “What changes need to be made for our team to reach our des...
It can be challenging to speak up when you’re the only one on a screen during a large meeting. If you lead hybrid or remote employees, even the playing field by making an active effort to engage them. Invest in top-of-the-line hardware and software so your employees never run into tech challenges during remote meetings. Ensure that in-person partic...
Presentations are a great way to encourage employee participation and engagement. Get others involved by assigning individuals or small groups the task of presenting project updates during each team meeting. If there aren’t project updates, ask that employees prepare a short presentation about a new business concept or something they’ve recently le...
Team-building activitiesdon’t have to be awkward. Implement games and activities to stimulate creativity within your team. Begin a meeting with a thought-provoking question that’s work or non-work related. Alternatively, try a game that has everyone working together in new and challenging ways. The goal should be to develop teamwork competencies li...
While you don’t want your meeting to be filled with silence, some of the best ideas will come from silent moments. Learn to become comfortable with quiet moments so that everyone has the necessary time to form meaningful responses when asked to share their thoughts. Silence in an otherwise chatty group may indicate that employees are taking their t...
Assigning clear meeting rolesencourages inclusion, collaboration, and effective time management. Before each meeting, establish each person’s role so everyone can come prepared. The person who calls the meeting should act as the organizer and/or host. Other common meeting roles will include a notetaker, timekeeper, decision maker, the voice of the ...
A team that works together, celebrates wins together! Celebrate with your team whenever something great happens. Recognition will help employees feel valued and like their work directly contributes to the team and the company’s overall success. Whenever you notice a colleague going above and beyond to be a stellar teammate and employee, give them a...
All effective meetings leave room for questions at the end. Provide many opportunities for employees to speak up during each team meeting. Slot in 10 to 15 minutes at the end of the session for colleagues to ask outstanding questions. The questions may elicit updates that weren’t discussed during the meeting time and keep everyone up to speed on mo...
Mar 17, 2020 · How can you get people to actually participate in a virtual meeting? The key is to create structured opportunities for attendees to engage.
Getting people to participate and be engaged takes the right communication and leadership, especially for a virtual meeting. Follow these 7 tips so you run productive, virtual meetings that people look forward to and get the best out of your team.
Aug 26, 2024 · something people want to attend, boosting the overall meeting participation rate. This guide is packed with practical tips to improve team participation in meetings. It will help you turn your meetings into productive, interactive sessions that everyone appreciates and even looks forward to.
Jan 10, 2022 · Thankfully, virtual meetings give you more tools to overcome that obstacle, with features such as chat, Q&A, breakout rooms, reaction icons, virtual whiteboards, and a range of apps that have...
Sep 3, 2020 · After the activity, all groups come back to the same (virtual) room and share their key points. 💡 Creatively create breakout rooms to foster engagement. Another method is to create a few topics for a discussion in advance and present them to your audience.
