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- Do test your camera and microphone ahead of time. This is especially important if you’re using a new software tool or logging in from a new computer.
- Do choose a location with good lighting. Lighting is essential for video calls, so be mindful of the way light hits your work space. Ideally, you’ll want to be near natural light but without harsh light shining directly on you.
- Do introduce yourself before you start talking. Unless you’re incredibly familiar with everyone on the call (like, you work together on a daily basis), introduce yourself at the beginning of the call.
- Do dress appropriately (from the waist up, at least!). Yes, one of the unspoken perks of working remotely is that you technically don’t have to change out of your sweatpants.
Aug 21, 2024 · Learn the fundamental rules of video conference etiquette that will make your meetings a success. This guide will help you understand what to do on video calls.
- Mute Yourself When Not Speaking.
- Be on time.
- Ensure Your Technology Works correctly.
- Use Technology to Fully Engage Remote Participants.
- Choose The Proper Software and Hardware.
- Wear Work-Appropriate Clothing.
- Frame The Camera correctly.
- Setup Your Space with Optimal Lighting.
- Look Into The Camera.
- Pay attention.
Being told that “you’re on mute” is a borderline canonical experience for every remote worker. Forgetting once or twice is natural, but it’s important not to make it a habit. Even though you may not be speaking and think you're being quiet, most microphones can pick up minor background noises, like coughs, sneezes, or typing. These sounds can easil...
This one should be standard for any meeting, whether it’s hybrid, remote, or in person. However, when you're participating in a video conference, it's especially important. It can be challenging to maintain the social connection and bonds that naturally occur while in person through video conferencing software. While technology has come a long way ...
Now that video conferencing has become the norm, rather than the exception, ensuring that your technology is working correctly and ready to go is an essential part of basic video conferencing etiquette. You don't want to have to delay a meeting with an important client because your video conferencing system isn't working properly. You need to do a ...
You want your remote video conference attendees to feel like they can participate and are truly a part of the meeting. The 2022 State of Remote Work report found that being hesitant to interrupt someone who is speaking and missing visual cues by not being able to see everyone's face are two of the biggest challenges facing remote workers. s. Luckil...
Having the right video conferencing hardwareis only half the equation. You'll also need a software solution that your employees can use without frustration or extensive training. If you're looking for new software, check out our video conferencing comparison guidefor reviews, features, and recommendations.
While it might be tempting to work in your favorite sweatshirt all day, consider wearing professional attire to any video conferences you're attending. Video call etiquette doesn’t mean that you wear something overtly fancy, but a good rule of thumb is to wear something that would be appropriate if the meeting were in person, rather than virtual.
We've all been on video calls where we end up looking up people's nostrils or seeing the side of their face. When you're on video, make sure you frame your camera in a way that feels natural and allows you to look at the camera. Sit at eye level to the lens, and try to position yourself so that it shows the midsection up. Placing it too high leaves...
Poor lighting conditions have an enormous effect on the video quality that you send. It’s essential that you take the time to adequately design your space for proper video conference lighting. You'll want to make sure that there is enough light in the room you're in so that your video isn't grainy and unwatchable. Try to not mix natural lighting an...
A common mistake is looking at the video feed instead of the camera when speaking to a remote participant. While it may seem like the right thing to do, it actually makes it appear as if you're looking off and not paying attention. This will make you come across as more aloof and less professional. Looking into the camera lens is the equivalent of ...
Stop checking emails or working on your PowerPoint presentation during video conferences. Not only does research suggest that only 3% of people can multitask effectively, but it’s bad video conferencing etiquette. Just like in person, it’s important to be respectful to your teammates and give them your time and attention during meetings. One of the...
- Be prepared and on-time for the meeting. There’s nothing worse than attending a video meeting without any context clues and having the presenter join the meeting late because they weren’t ready.
- Keep it concise. Allow me to reference Occam’s razor to illustrate this rule: “The simplest explanation is usually the correct one.” That means keep your video calls short and sweet.
- Utilize visuals to enhance participant interest. Visuals are a great way to keep a meeting interesting and fresh. With Lifesize Share, you can wirelessly share applications, PowerPoint™ presentations, videos, charts, graphs and anything else for real-time collaboration.
- Record the video conference for absent colleagues. Unfortunately, quick projects and last-minute deadlines can pop up unexpectedly throughout the workday.
Jun 18, 2021 · Virtual meeting etiquette rules aren’t tough to follow, as long as you know what’s expected. The basics don’t differ much from in-person meeting rules—don’t interrupt the facilitator, try to remain engaged, avoid side conversations during a presentation.
Nov 10, 2023 · Brushing up on your video call etiquette helps ensure meetings are more effective and enables you to make a good impression. Here are 15 video call rules for doing business in our often remote, always-connected world. 1. Test your tech in advance. Tech difficulties are all too common.
Nov 27, 2019 · 1. Make sure to introduce everyone at the beginning. Just like a real meeting or social event, you wouldn’t initiate a conversation between two acquaintances who haven’t met without introducing them. The same practice applies to a virtual meeting.
