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Oct 27, 2020 · This is a time-management technique which gives excellent results. It revolves around the idea of dedicating blocks of time to similar tasks in order to decrease distraction and increase productivity. You can group similar activities and do them all at the same time. This is the main principle behind batching.
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- How to Use A Planner
- Five Tips to Maximize Your Planner
- Curiosities on How to Use A Planner Effectively
1. Choose the right planner for you
Firstly, if you haven’t purchased your planner yet, make sure you’re not jumping on the bandwagon because other people purchased a certain type of planner. Analyze the planner ideas advertised everywhere or recommended and decide if these would make sense for you. Your case can be singular, and your needs or due dates for daily tasks do not resemble someone else’s.
2. Structure your planner
Once the fundamentals and the motivations are clear, it’s time to think about how to structure a planner. It’s essential to devise a system for writing things down in your planner. There isn’t a correct way to go about this, but it’s vital that you’re consistent and that all the information you need is easily accessible. Some things to include are: 1. Task Name 2. Due Date and Time 3. Priority 4. Location (if applicable) 5. Supplementary Info (e.g., names, contact details)
3. Decide when and what you write in the planner
An effective way to organize your time is to write your weekly schedule. Every Monday morning, while readjusting to work, grab your weekly planner and plan ahead for the week to come, check due dates, recurring tasks, or appointments coming up on specific days. For example, let’s say you have a weekly meeting with your team every Monday at 10 am. You know this meeting will take about an hour, so you’ll need to block that time in your planner. Plus, you’ll want to leave some extra time before...
1. Set task priorities
Every day, take a few minutes to think about what’s most important. What tasks need to be completed first? What deadlines do you need to meet? Write your top priorities in your planner so you can focus on them first. I’ve used a paper planner that had designated ample space for me to write my top priorities for the day. Others don’t, so you might need to think of a system for representing these manually, such as: 1. Stars (e.g., 1-star = low priority; 5-stars = urgent) 2. Color Coding (e.g.,...
2. Use timeboxing
Timeboxing is one of the best time management techniquesthat helps you maximize time. It involves breaking down your day into smaller chunks and dedicating each to a specific task, goal, activity, or focus. For example, you might block off your day as follows: 1. 8 am-9 am: Checking and responding to emails. 2. 9 am-12 am: Writing. 3. 12 pm-1 pm: Lunch and break. 4. 1 pm-4 pm: Client meetings. 5. 4 pm-5 pm: Tackling to-do list items. Using time blocks can ensure that you’re progressing on you...
3. Make it a habit
The more you use your planner, the easier it will be to stay organized. Make sure to use your planner daily, so it becomes a part of your routine. Until it becomes a habit, I recommend setting a daily alarm on your phone to remind you to update your planner. Remember, you might have the tendency, as I do, to use multiple planners for different to-dos, such as personal or professional, but for a start, prioritize a single planner.
What else can be included in a planner?
Typically, some planners include a motivational quote for each of the seven days of the week, examples of mindfulness exercises for stress management, or a few tips for making the most of your free time. I’ve seen others with frameworks for monthly or weekly check-ins to undertake your learnings and plan more effectively in the future.
Are there better alternatives than planners?
Planners can always help you stay organized, but they won’t necessarily help you manage your time better; you’d still need to apply time management methods or use a time-tracking appthat automates the entire process. Here is just an example of what an automatic time-tracking toolcan surface for you with AI: 1. times you’re unproductive or productive at; 2. most opened apps that hinder your productivity; With such smart productivity insights generated automatically, you rapidly gain a deeper u...
Apr 21, 2024 · I started planning my days, writing down little funny things happening, tracking my moods, and checking that I had enough water that day. This routine became my daily ritual of self-reflection. My planner wasn’t just organizing my life; it was revealing it to me, showing me that change was happening, even when I couldn’t see it day-to-day.
- Bullet Journal Method, also known as “Bujo,” is a personal organization system based on using pen and paper instead of digital technology. It was created by Ryder Carroll and stands out for its ability to foster creativity and customization according to individual preferences.
- Health or Fitness Planner. This product is designed for anyone looking to improve their physical condition and keep an organized track of their health and fitness goals and habits.
- Weekly Planner. A weekly planner is a tool that helps you organize and manage the tasks you need to complete in the upcoming week. Its main purpose is to improve your ability to manage time effectively by breaking down the activities and responsibilities you need to address during that period.
- Financial Planner. A financial planner is a fundamental tool for individuals to effectively manage their personal finances. This tool is essential because it represents the first step toward successful long-term financial planning.
Using a planner allows you to schedule each event, appointment, errand, and task, so that you know what to expect and don’t run out of time. Set specific due dates and deadlines for everything ...
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As you become more adept at managing your time through your paper planner, you'll likely find yourself better equipped to navigate life's challenges with a sense of calm assurance. 3. Planning Can Improve Learning. Researchers have found that planning on paper helps improve learning and memory.
