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- Funding payments are based on total monthly enrolment. You will need to report: The total number of enrolled spaces (not attendance) The total drop-in spaces that are in a non-enrolled space The total number of vacancies (the number of available child care spaces)
www2.gov.bc.ca/gov/content/family-social-supports/caring-for-young-children/childcarebc-programs/child-care-operating-funding/enrolment-reporting
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- Part 1: Overview
- 1.2 Context for Enrolment Reporting
- 1.4 Major Characteristics of the Student FTE Reporting Method
- 1.4.1 Program
- 1.4.2 Program Divisor
- 1.5.1 Data Sources
- 1.5.2 Validation
- 2.4 Learning Units (PL-Unit and CL-Unit)
- 2.6 Stable Enrolment
- Appendix 1: Basic Method
- A1.2 Assign Student Enrolment Activity to Programs
- A1.3 Divide Actual Student CL-Units by Program Divisor
- A1.4 Produce Sum for Program
- Appendix 2: FTE Data Standards & the Post-Secondary Data Warehouse
- To identify Programs
- To identify Program Divisors
- To identify and calculate Program Learning Units
- To identify when the activity is to be counted
- Appendix 7: Cooperative Education
- Criteria for Work Placement
- Workplace Criteria
- Evaluation and Formal Feedback
- Specifically satisfy all 5 of the criteria listed below.
- 2.0 Audit Components
- 2.1 Key Documents
- 3.1 Responsibility of the Ministry
- 3.2 Responsibility of Institutions
- 4.0 Audit Procedures
- 4.1 Audit Results
This manual is produced by the British Columbia Ministry of Post-Secondary Education and Future Skills (PSFS or the “Ministry”) to describe the methodology to be used to count student enrolment in instructional activity at the publicly funded post secondary institutions that participate in the Ministry Central Data Warehouse (CDW). This manual desc...
There are times when the Ministry needs to describe the total amount of instructional activity that is occurring in the public post-secondary system, and there are times when it must measure the performance of the institutions. Accurate and timely data on student enrolment activity is required for both of these purposes. Student FTEs in programs ...
A student’s course registrations are first assigned to a program, and FTEs are calculated based on a program divisor.
Student FTEs are aggregated for reporting at the instructional program level. Programs will be identified using the institutions’ own Program Codes, the Classification of Instructional Programs (CIP) codes, and Credential Type. Students’ programs may legitimately be ‘undeclared’. An individual student may be enrolled in more than one program.
Student course registrations are converted to Student FTEs on the basis of Program Divisors. Each program divisor represents the course load taken by full-time students in that program, and is expressed in course credits, student contact hours, or courses. Program divisors will be ‘self-normed’, as is done for Student FTE reporting at the BC resear...
The major source of FTE data will be institutional submissions to the Post-Secondary Central Data Warehouse (CDW).
The Ministry will evaluate and advise about institutional program divisors and related counting methodologies. Divisors and credits in the CDW submissions should be verifiable against institutional calendars and websites. The Ministry FTE Peer Review Committee will examine program divisors provided by the institutions. The Committee may request s...
A Learning Unit is the particular ‘currency’ of a program and the courses that comprise it. The key FTE calculation is made by linking learning units from courses with learning units expressed as program divisors. The most common Program Learning Unit (PL-Unit) in BC is the ‘credit’ used in university-level programs, where a typical course is wor...
The course learning units (CL-Unit) are attributed to student FTEs for the fiscal year during which the stable enrolment date for that course occurs. Since all activity associated with a student course enrolment will be allocated to the fiscal year in which the stable enrolment date in the course occurs, there is no requirement to split enrolments ...
Under this methodology, student FTEs are accumulated by summing, for each student program enrolment, the CL-Unit values that each course contributes to the total student FTEs across all courses in which the student is registered. The basic steps for FTE calculations are:
Extract from the institutional student record system to the CDW using appropriate methodologies to assign all student course registrations to a program.
The numerator is the sum of the actual student course learning units that contribute to the program student FTE. Divide the course learning values for each course by the appropriate program divisor, so that each course contributes its value to the student FTE for that program.
Sum the student FTEs for each program. The total so obtained is the student FTE for that program, and reported with other programs that have the same CIP code.
The source of information for FTE reports is the data prepared in the format required for the Central Data Warehouse (CDW). Institutional student FTEs will be verified from the Post-Secondary CDW submissions. Institutions are responsible for providing details of their student FTE divisors to the Ministry. Programs that generate FTEs will be list...
Programs.Code – Institution’s Program Code Programs.Title – Institution’s Program Title Programs.CTYP_Code – Credential Type Programs.CIP_Code – Classification of Instructional Program
Programs.FTE_Divisor Programs.FTE Divisor Unit (Program Learning Unit) Programs.Effective Date
Student_Course_Registrations.CSEC_Section_Number Student_Course_Registrations.Credit_Attempted (Course Value) Student_Course_Registrations.Credit_Attempted_Unit (Course Learning Unit) Course_Sections.Course_Hour_Equivalent
• Student_Course_Registrations.Registration_Status_Date Used for ‘Stable Enrolment Date’ for Student FTE purposes
Definition: “Cooperative Education” is a partnership between students, employers, and post-secondary institutions. As an educational process, co-op education formally integrates a student’s academic studies with paid, approved, career-related work experience in employer organizations.
work placement qualifies as co-op education if it: Is mediated through the appropriate post-secondary educational institution offering academic credit. Meets the following requirements:
Approval of position by a post-secondary institution as a suitable learning environment, whether the position is found by the institution or student. The student is employed by the employer on a full-time basis throughout the term of the work placement. (A concurrent work and academic term over an extended period may be allowed.) The student is e...
13) Evaluation mechanisms and formal feedback must be established between the three parties involved - students, employers and institutions. The work experience should complement the curriculum content. Evaluation and formal feedback mechanisms should include: Cover letters, resumes and interviews as the normal mechanism through which students ...
Curriculum Part of an institution’s curriculum as identified in their calendar, website or admissions publications; or Contract curriculum developed by an institution for delivery to specific clients; or Third party curriculum (e.g., ED2GO, First Aid, Victoria Conservatory of Music) that is identified in an institution’s calendar, website or adm...
Student Records. This component represents the database of student information which produces the enrolment data. The focus of the audit with respect to the student records is to determine the extent to which the records can be relied upon to provide accurate enrolment information. Instructional Activity. Instructional activity (course credits, ...
Budget Letter. Outlines the overall (Ministry only) and program-specific student FTE targets for each institution. FTE Reports. Generated from the institutional data warehouse by the FTE Audit Tool. Each institution’s FTE reports must include all necessary information to complete the FTE audit. These elements include, but may not be limited to,...
The Ministry will make available to the auditor: The Student FTE Enrolment Reporting Manual for Institutions in the BC Post-Secondary Central Data Warehouse; The Student FTE Enrolment Audit Guidelines; and The student FTE targets (from the institution’s Budget Letter Attachment). 9 The auditor's report states that the audit was performed to obt...
As a result of conducting an audit on student FTE enrolment data, each auditor will provide the following documentation to the institution’s Audit Committee. Audited FTE Report. The results of the audit must be provided in the form of a summary of general and program-specific FTE delivery that is consistent with the level of detail specified in th...
As a result of conducting an audit on student FTE enrolment data, each auditor will provide the following documentation to the institution’s Audit Committee. Audited FTE Report. The results of the audit must be provided in the form of a summary of general and program-specific FTE delivery that is consistent with the level of detail specified in th...
As a result of conducting an audit on student FTE enrolment data, each auditor will provide the following documentation to the institution’s Audit Committee. Audited FTE Report. The results of the audit must be provided in the form of a summary of general and program-specific FTE delivery that is consistent with the level of detail specified in th...
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Colleges and universities regularly collect and report information about student enrolment to the Ontario government. These institutions, and the government, use this information to plan and provide postsecondary education to you and your fellow students.
The UBC Annual Enrolment Reports provide detailed information about incoming and enrolled students system-wide and at the Okanagan and Vancouver campuses. UBC’s enrolment objectives are to: meet the Government’s targets for domestic undergraduate and graduate FTEs, increase the enrolment of Indigenous students,
The primary enrollment task is usually admitting or withdrawing students from your school. Enrollment information is a vital piece of a student record. A student’s enrollment information might include the dates and reasons for the following: When the student enrolls in your school. If the student completely withdraws from your district.
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This report details student enrolment at Queen’s University as of November 1, 2023. It includes total enrolments, and details of the incoming first-year undergraduate class and incoming graduate students. This report also provides results of measures in place to promote access and diversity at Queen’s, including expanded global outreach ...
The first report on this page, Course Enrolment – All Components, shows historic course enrolments in all sections of each course (including labs, tutorials, etc). By default, no student attributes are included as
