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Mar 17, 2022 · The decor, the lighting, the architecture of the space and the style of furniture all contribute to the atmosphere. Even the venue's history can help set the tone, adding a touch of warmth, glamour, or excitement. 5. Food and drink. Great food - and plenty of it - is essential at any event.
- What’s Included
- Space and Layout
- Location, Accessibility and Parking
- Services and Amenities
- Atmosphere
- Food & Beverage
- Audiovisual /Tech
- Restrictions
- Lodging Accommodations
- Staffing
When you approach a venue to get pricing, discuss the details of the event and the activities you expect to provide to get a clear picture of all possible costs and fees. Ask what is included in the venue fee. Are service and taxes included? Is there a set-up or break down fee? Are there fees for linens, tables and chairs? Any food and beverage min...
Look carefully at the space to make sure it meets your event needs. Is there a capacity limit? If you need breakout rooms, a stage or a networking area, find out if the facility can accommodate. Often the spaces outside of the main meeting room are not considered fully when appraising a venue, but they are vital to delegate connections! How flexibl...
If your meeting or event delegates are traveling from out of town, you may want a venue near the airport, train or central transportation. Find out if parking is provided, what any extra costs might be, or if alternative transportation can be arranged. If on-site parking isn’t available, consider reserving nearby parking for attendees, or book tran...
Be careful not to assume that all venues offer the same level of service and inclusions, or that all amenities will be available for your event. If you need additional services like special catering (including dietary requests), floral arrangements, pads and pens, audio-visual services, IT support, staging and lighting, decor for event production, ...
The ambiance and décor of a space can set the mood or tone for your meeting. If you need serious decisions made or a polished professional image to be cemented, consider that when selecting your venue. If you’re looking to inspire creativity or engender bonding among your team, consider spaces that easily accommodate hands-on or group activities or...
Decide what sort of meals, breaks, snacks or refreshments you will be offering and determine what is included by your venue. Do you need a sit-down meal or buffet-style? Can the venue accommodate special dietary requests such as gluten free, vegan or Halal? Is the food prepared on site, and are fresh ingredients used, or is outside catering needed?...
Most likely your meeting will have some AV and Wi-Fi needs to accommodate PowerPoint or slide presentations, videos, demonstrations or Internet connections. You may need microphones, projectors, screens or special lighting. Discuss what your venue can provide, what is included in the fee, and what you need to rent from an outside vendor. It is also...
Venues may have restrictions that include, for example, decorating (not hanging anything on walls), photography/videography, alcohol, or outside catering. Outdoor space may not be available for use during certain times, or lawn tents may have restrictions. Be clear on these issues up front so you’re not left scrambling at the last minute.
When planning out-of-town corporate events or inviting teams from other locations, it may be convenient to select a venue that offers overnight lodging, or that is near a suitable hotel. If the venue can’t accommodate all of your guests, arrange for transportation, or let people know if you’ll be covering the cost of taxis.
Find out what sort of staffing support is provided and what experience the staff have with similar events to yours. Are there enough waiting staff, concierge support and security for your event, or will you need to hire more staff? Do they work overtime? What do they wear? Will they help with checking in attendees, managing registrations, or ticket...
Jul 25, 2023 · 3. Venue Ambiance: Matching the Mood. The ambiance of a venue contributes to the overall experience and impression of an event. Make sure it resonates with the intended feel of your corporate event. Quote: "The right ambiance can turn an ordinary event into an extraordinary experience." - Amy Scott, Corporate Event Planner.
- The venue plays a pivotal role in defining the attendee experience and overall impression of the event. It's often considered the make-or-break fac...
- A perfect venue should offer adequate seating, quality audio-visual equipment, high-speed internet, good catering service, and ample parking space.
- Budget constraints can be tackled by allocating a sufficient budget for a suitable venue, negotiating with venue owners, and considering cost-effec...
- Define Your Event's Purpose and Goals: Before diving into venue options, it's crucial to clearly define the purpose and goals of your event. Understanding the nature of the event will help you narrow down potential venues based on their suitability for your specific needs.
- Know Your Budget: Establishing a realistic budget is fundamental to the event planning process. Determine how much you can allocate for the venue, keeping in mind additional costs such as catering, decorations, and audiovisual equipment.
- Consider Location and Accessibility: The venue's location plays a significant role in the overall experience for your attendees. Consider factors such as proximity to transportation hubs, accommodation options, and the convenience for your guests.
- Capacity and Layout: Understanding the number of guests you expect is crucial for selecting a venue with the appropriate capacity. The venue should comfortably accommodate your guests while adhering to safety regulations.
- Capacity. Whether it’s a corporate party or a meeting venue you’ll need to find a suitable venue that has plenty of room. Steer clear of stuffy, poorly-lit and dated halls - they’re certainly not going to reflect the vibe of your event.
- Location. The location of your corporate event space should be a key factor in your decision-making. If you have guests travelling from various locations, you’ll need to find a venue that is easy to get to, making it easily accessible for everyone.
- Parking. As well as transportation, you may also need to consider parking options available, as there could be associated costs for you and your attendees.
- Type of event. The purpose of the event you’re hosting is likely to impact the type of event venue you require. If you’re planning a conference, your focus may be on a large room with ample seating, great sound (and lighting) and presentation facilities.
Oct 8, 2017 · Ambiance and Accessibility. Consider the existing decor of your chosen venue. How a venue looks will greatly influence the atmosphere of your event. Pay attention to the architectural style and the message conveyed by the interior design. If you’re planning a gala, your requirements will differ from those of an expo.
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Oct 2, 2024 · A good venue can turn a major player in preventing a dull corporate event – it can even be the factor that makes the party unforgettable. It’s not just four walls and a roof, it’s about creating an environment that encourages engagement, productivity, and lasting impressions.
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related to: What is a good venue for a corporate event?One of the most exclusive meeting venues in Berkshire, with first-rate facilities. You'll find everything you need to ensure a smooth-running event.
- 20% off Autumn Offer
- ·Valid Sep 2 - Nov 29
